Recruitment Administrator

ASCO Group Limited; Aberdeen City; On-site; GBP 21,000 - 27,000; Full time

Job summary

ASCO Group Limited is seeking a Recruitment Administrator on a fixed-term contract to support permanent and contract recruitment. You will help deliver a professional service to candidates, clients and internal stakeholders, under the Recruitment Team Leader's guidance.

You will format CVs, coordinate interviews, support onboarding, and perform compliance checks while maintaining accurate records to ensure a smooth end-to-end process.

Qualifications

• Excellent verbal and written communication skills.
• Strong organisational skills with a high level of attention to detail.
• Professional and customer-focused approach.
• Ability to build and maintain effective working relationships.
• Comfortable working in a fast-paced environment with changing priorities.
• Proactive, reliable and able to work on own initiative.
• Good IT skills, including Microsoft Office and database systems.
• Demonstrates discretion and maintains confidentiality at all times.

Responsibilities

• Support the recruitment team with permanent and contract recruitment administration.
• Assist with advertising vacancies across various platforms.
• Format CVs and prepare candidate profiles for client submission.
• Coordinate interviews between candidates and hiring managers.
• Liaise with candidates throughout the recruitment process, providing updates and ensuring a positive candidate experience.
• Support contractor onboarding, including preparing contracts, arranging medicals and onboarding documentation.
• Complete compliance checks, including right to work, references and qualification verification.
• Maintain accurate candidate and contractor records in line with company procedures and legislation.
• Provide general administrative support to the Recruitment team.
• Undertake additional duties as required to support the wider recruitment function.

Skills

Communication

Organisational skills

Customer-focused

Relationship building

Fast-paced adaptability

Proactive

IT skills

Discretion/confidentiality

Education

National 5 English and Maths

HR or Recruitment Administration experience

Tools

Tracker ATS

Job description

Employment Type: FTC (9–12 months, starting mid September 2026)

Hours of Work: 37.5 hours per week, Monday - Friday, 0830 - 1630

We are looking for a Recruitment Administrator to join our Recruitment team on a fixed-term basis. Working under the guidance of the Recruitment Team Leader, you will support the delivery of permanent and contract recruitment activities, ensuring a professional and efficient service is provided to candidates, clients and internal stakeholders.

Key Responsibilities

• Support the recruitment team with permanent and contract recruitment administration.
• Assist with advertising vacancies across various platforms.
• Format CVs and prepare candidate profiles for client submission.
• Coordinate interviews between candidates and hiring managers.
• Liaise with candidates throughout the recruitment process, providing updates and ensuring a positive candidate experience.
• Support contractor onboarding, including preparing contracts, arranging medicals and onboarding documentation.
• Complete compliance checks, including right to work, references and qualification verification.
• Maintain accurate candidate and contractor records in line with company procedures and legislation.
• Provide general administrative support to the Recruitment team.
• Undertake additional duties as required to support the wider recruitment function.

Minimum Competencies (Skills, Knowledge and Behaviours)

• Excellent verbal and written communication skills.
• Strong organisational skills with a high level of attention to detail.
• Professional and customer-focused approach.
• Ability to build and maintain effective working relationships.
• Comfortable working in a fast-paced environment with changing priorities.
• Proactive, reliable and able to work on own initiative.
• Good IT skills, including Microsoft Office and database systems.
• Demonstrates discretion and maintains confidentiality at all times.

Minimum Qualifications

• National 5 English and Maths (or equivalent).
• Previous HR or Recruitment Administration experience.
• Willingness to learn and develop within a recruitment environment.

Desirable Qualifications / Competencies

• Experience using an Applicant Tracking System (ATS) or CRM system, such as Tracker.