Resourcing Administrator

Gordon Yates Recruitment Consultancy; West Kirby; Hybrid; GBP 22,000 - 23,000; Full time

Job summary

Gordon Yates Recruitment Consultancy is seeking a Temp Resourcing Administrator for their Liverpool office. The role involves coordinating recruitment campaigns, posting adverts, preparing onboarding documents, and acting as a first point of contact for candidates and hiring managers.

The position requires prior admin experience, familiarity with ATS and HR systems, and strong MS Office skills. Hybrid working is available in a fast-paced not-for-profit environment.

Qualifications

• Experience in an administrative role, ideally within HR, recruitment or a similar professional services environment.
• Experience using HR, ATS or similar database systems, or the ability to learn new systems quickly.
• Excellent working knowledge of MS Office applications, particularly Outlook, Word and Excel.
• Experience of producing simple reports or maintaining data trackers accurately.
• Providing a high level of customer service to internal and external customers and the ability to build rapport quickly.

Responsibilities

• Coordinate day-to-day administration of recruitment campaigns, working to the guidance of the Resourcing Advisor.
• Post job advertisements on the ATS, the client website and job boards using approved templates and content.
• Set up vacancies on the ATS in line with approved requests, keeping accurate records.
• Support hiring managers with recruitment administration, including preparing job description documents for the ATS, sharing applications and arranging shortlisting.
• Schedule and coordinate interviews and assessments, booking rooms and video links and liaising with candidates and panel members.
• Prepare interview packs and assessment materials for hiring managers using approved templates and question banks.
• Administer the onboarding of new starters, including preparing offer letters and contracts from approved templates and processing references, pre-employment and right to work documentation.

Skills

Administrative experience

MS Office

Customer service

GDPR/compliance

Interview coordination

Education

CIPD Level 3

Tools

ATS

HRIS

Microsoft Outlook

Excel

Job description

Seeking a Temp- Resourcing Administrator

Based in Liverpool -Start immediately; 6-8 weeks £25-27K - £15.73-16.99 an hour depending experience

Liverpool- L7 3FA

Previous experience within a similar and fast paced administrative position would be essential.

Who will you be working for?

Our client is a London & Liverpool based not for profit membership organisation for healthcare professionals; they are innovative and leaders in the sectors best practice. They have several locations throughout the UK.

This role is based in their Liverpool Office; The Spine; Hybrid working

You’ll be a valued part of the People and Culture Team, coordinating the day-to-day administration of recruitment campaigns, from posting adverts and arranging interviews to preparing new starter paperwork, and acting as a first point of contact for candidates and hiring managers.

• Provide day-to-day administrative support for recruitment campaigns across the college, working to the guidance of the Resourcing Advisor
• Prepare and post job advertisements on the ATS, (Applicant Tracking System) the clients website and job boards using approved templates and content
• Set up vacancies and campaign numbers on the ATS in line with approved requests, keeping accurate records
• Support hiring managers with recruitment administration, including preparing job description documents for the ATS, sharing applications and arranging shortlisting
• Schedule and coordinate interviews and assessments, booking rooms and video links and liaising with candidates and panel members
• Prepare interview packs and assessment materials for hiring managers using approved templates and question banks
• Administer the on-boarding of new starters, including preparing offer letters and contracts from approved templates and processing references, pre-employment and right to work documentation
• Set up new starters in the onboarding portal and send welcome communications, liaising with hiring managers, IT and facilities
• Be a first point of contact for candidate enquiries, supporting a positive and professional candidate experience from initial enquiry to onboarding
• Maintain accurate and up to date records in the ATS and HR system, handling personal data in line with GDPR and the clients policy

You will need:

Essential

• Experience in an administrative role, ideally within HR, recruitment or a similar professional services environment
• Experience of using HR, ATS or similar database systems, or the ability to learn new systems quickly
• Excellent working knowledge of MS Office applications, particularly Outlook, Word and Excel
• Experience of producing simple reports or maintaining data trackers accurately
• Providing a high level of customer service to internal and external customers and the ability to build rapport quickly

Desirable

• CIPD Level 3 qualification (or working towards it)
• Previous experience in recruitment or onboarding administration
• Previous experience in a membership/charity organisation or NHS background
• Basic awareness of employment law and recruitment best practice