HR & Recruitment Administrator

Millgate Ltd; Sheffield; On-site; GBP 22,000 - 30,000; Full time

Job summary

Millgate Ltd in Sheffield is seeking an HR Administrator to provide comprehensive administrative support across recruitment, onboarding, employee records and HR systems.

You will handle confidential data, coordinate interviews, draft contracts, process right-to-work checks and ensure payroll data and absences are accurately recorded. Experience with HRIS, ATS and LMS is advantageous; CIPD Level 3 or working towards an HR qualification is preferred.

Qualifications

• Previous administration experience.
• Excellent organisational and time-management skills with strong attention to detail.
• Clear and professional communication, both written and verbal.
• Experience with HRIS, ATS, LMS or payroll systems.
• Knowledge of UK employment legislation and recruitment compliance.
• CIPD Level 3 or working towards an HR qualification.

Responsibilities

• Support end-to-end recruitment from vacancy approval to appointment.
• Coordinate interviews and liaise with candidates, hiring managers and agencies.
• Prepare onboarding documentation and induction schedules.
• Maintain employee records and HRIS/ATS data accuracy.
• Process changes including starters, leavers, promotions and salary changes.

Skills

Administrative experience

Organisational skills

Attention to detail

Communication skills

Teamwork

Discretion & confidentiality

Education

CIPD Level 3 or working towards HR qualification

Tools

HRIS

ATS

LMS

Payroll systems

Microsoft Office 365

Job description

Department Human Resources Location Sheffield

Reports to HR Advisor Direct reports None

Employment type Temporary Working hours Full Time/Part Time.

Job Purpose

To provide comprehensive administrative support across all HR and recruitment activities, ensuring an efficient, professional and compliant employee lifecycle process. The role supports recruitment, onboarding, employee records management and HR systems while maintaining confidentiality and compliance with employment legislation, UK GDPR and company policies.

Recruitment & Talent Acquisition

• Support the end-to-end recruitment process, from vacancy approval through to appointment.
• Draft and advertise vacancies on approved recruitment platforms and the Applicant Tracking System (ATS).
• Screen applications against agreed role requirements and conduct initial candidate screening calls.
• Coordinate interviews and assessment activities, liaising with candidates, hiring managers and agencies.
• Prepare offer documentation, contracts of employment and pre-employment correspondence.
• Complete right-to-work checks and coordinate other required pre-employment screening.
• Promote a professional and positive candidate experience throughout the process.

Onboarding & Induction

• Coordinate new starter activity and ensure required documentation is completed before commencement.
• Prepare onboarding documentation and induction schedules.
• Coordinate and support delivery of the company induction process.
• Ensure new starter personnel records are complete, accurate and securely stored.
• Monitor probation review dates and support managers with the associated administration.

HR Administration

• Act as a first point of contact for routine HR enquiries by telephone, email and face to face.
• Maintain employee records and personnel files, ensuring information remains accurate and audit-ready.
• Process employee lifecycle changes including starters, leavers, promotions, salary changes, contract amendments and internal transfers.
• Prepare HR correspondence, letters, contracts and other employment documentation.
• Support administration relating to absence, annual leave, family leave and employee benefits.
• Maintain HR policies, forms, templates and document-control records.

HR Systems & Reporting

• Maintain accurate data within the HRIS, ATS, LMS and payroll systems.
• Prepare regular HR reports and management information as required.
• Monitor key recruitment and HR metrics and escalate data-quality issues promptly.
• Process employee changes affecting payroll accurately and within published deadlines.
• Support pension and benefit administration and respond to routine payroll queries.

Learning & Development Support

• Maintain employee training records and monitor completion of mandatory learning.
• Coordinate training bookings and learning activities.
• Prepare and maintain training agreements where applicable.
• Support administration of the Learning Management System (LMS).

Compliance & Confidentiality

• Process personal data lawfully, securely and confidentially in accordance with UK GDPR and company requirements.
• Support right-to-work, DBS and employment verification processes where applicable.
• Maintain accurate records to support internal and external audits.
• Comply with company policies, health and safety requirements and the ISO 9001 Quality Management System.
• Keep knowledge of relevant employment legislation and HR procedures up to date.

Skills, Experience & Qualifications

• Previous administration experience.
• Excellent organisational and time-management skills with strong attention to detail.
• Clear and professional written and verbal communication skills.
• Competence in Microsoft Word, Excel, Outlook and PowerPoint.
• Ability to handle sensitive and confidential information appropriately.
• Ability to prioritise competing workloads and work both independently and collaboratively.
• Experience within an HR or recruitment environment.
• Experience using HRIS, ATS, LMS or payroll systems.
• Knowledge of UK employment legislation and recruitment compliance.
• CIPD Level 3 or working towards an appropriate HR qualification.

Personal Attributes

• Professional, discreet and trustworthy.
• Approachable, helpful and service-focused.
• Proactive, organised and self-motivated.
• Flexible and adaptable to changing priorities.
• Committed to accuracy, continuous learning and improvement.