Resourcing Assistant

Chess Dynamics; Horsham; Hybrid; GBP 24,000 - 30,000; Full time

Benefits offered by this job

Group pension plan – matched up to 5%

Income protection scheme

Employee Assistance Programme

Life assurance policy

Company shares incentive plan and save

Electric vehicle salary sacrifice

Wellbeing app & mental health support

Regular sports and social activities

Health Cash Plan

Recruitment referral bonus scheme

Learning & development opportunities

Free onsite car parking

Job summary

Chess Dynamics in Horsham is seeking a Recruitment Administrator to support the Resourcing Business Partner throughout the recruitment lifecycle. You will coordinate vacancies, manage applications, schedules and provide reporting to enable workforce planning.

The role offers hybrid working, a 37.5 hour week, 28 days annual leave and a strong benefits package. You will work with ATS and HR data to deliver timely, accurate recruitment information and keep stakeholders informed.

Qualifications

• BSc-level qualification or equivalent relevant experience.
• Previous experience of using an Applicant Tracking System (ATS).
• Previous experience of working within a recruitment or HR environment.
• Confident Microsoft Office user, particularly Excel and Outlook.
• Excellent organisation, attention to detail and ability to manage competing priorities.
• Strong communication and relationship-building skills.
• Ability to work accurately with data and produce clear reports.
• Ability to adapt to changing priorities.

Responsibilities

• Coordinate vacancies with hiring managers, ensuring Job Descriptions are in place and appropriate.
• Review Job Descriptions using gender decoder software to support a diverse talent pool.
• Advertise vacancies through the ATS, job boards and other relevant channels.
• Manage candidate applications, acting as a key point of contact for candidates and recruitment agencies.
• Coordinate interviews, maintain interview schedules and ensure timely candidate feedback.
• Conduct competency-based interviews where required.
• Prepare and issue offer documentation, make verbal offers and coordinate pre-employment onboarding.
• Maintain accurate recruitment trackers, ATS records and recruitment data.
• Contribute to regular HR reporting, including vacancy status, and turnover activity.
• Support analysis of recruitment data and highlight trends, issues or delays to the Resourcing Business Partner.
• Manage the recruitment inbox and respond to queries appropriately.
• Support recruitment agency management and maintain accurate agency records.
• Support HR and Resourcing projects and process improvements.

Skills

ATS usage experience

Strong communication

Organised & detail-oriented

Data reporting

Relationship-building

Prioritisation

Adaptability

Education

BSc-level qualification or equivalent experience

Tools

Applicant Tracking System (ATS)

Excel

Outlook

Job description

To support the Resourcing Business Partner in delivering an efficient and effective recruitment service by coordinating the recruitment process and ensuring candidates and hiring managers are supported throughout the entire recruitment lifecycle.

The role will provide key administrative, coordination and reporting support to the Resourcing function, helping to maintain accurate recruitment data, monitor recruitment activity and provide timely information to support decision-making and workforce planning.

Key Responsibilities

• Coordinate vacancies with hiring managers, ensuring Job Descriptions are in place and appropriate.
• Review Job Descriptions using gender decoder software to support a diverse talent pool.
• Advertise vacancies through the ATS, job boards and other relevant channels.
• Manage candidate applications, acting as a key point of contact for candidates and recruitment agencies.
• Coordinate interviews, maintain interview schedules and ensure timely candidate feedback.
• Conduct competency-based interviews where required.
• Prepare and issue offer documentation, make verbal offers and coordinate pre-employment onboarding.
• Maintain accurate recruitment trackers, ATS records and recruitment data.
• Contribute to regular HR reporting, including vacancy status, and turnover activity.
• Support analysis of recruitment data and highlight trends, issues or delays to the Resourcing Business Partner.
• Manage the recruitment inbox and respond to queries appropriately.
• Support recruitment agency management and maintain accurate agency records.
• Support HR and Resourcing projects and process improvements.

Essential

Skills & Experience

• BSc-level qualification or equivalent relevant experience.
• Previous experience of using an Applicant Tracking System (ATS).
• Previous experience of working within a recruitment or HR environment.
• Confident Microsoft Office user, particularly Excel and Outlook.
• Excellent organisation, attention to detail and ability to manage competing priorities.
• Strong communication and relationship-building skills.
• Ability to work accurately with data and produce clear reports.
• Ability to adapt to changing priorities.

Desirable

• Experience of producing recruitment or HR reports and management information.
• Experience of using Excel to analyse and present data.

Personal Attributes

• A drive for continuous improvement of our processes
• Demonstrates our company values of Teamwork, Integrity, Excellence and Courage
• Highly organised and methodical approach, with an eye for detail
• The ability to work independently when required
• A flexible, conscientious, and diligent attitude
• Excellent communication, interpersonal and written skills
• A resilient and adaptable approach

Work Life Balance

• 37.5 hour working week
• Lunchtime finishes on a Friday
• Hybrid / flexible working arrangements
• 28 days annual leave
• Christmas closure
• Holiday purchasing scheme

Benefits

• Group pension plan – matched contributions up to 5%
• Income protection scheme
• Employee Assistance Programme gives you and your family access to 4 key services including remote GP service, second opinion, mental health pathway service and physiotherapy consultations
• Life assurance policy, including bereavement counselling and probate helpline
• Company shares incentive plan and save as you earn scheme
• Electric vehicle salary sacrifice scheme
• Wellbeing initiatives, including access to wellbeing app and the addition of mental health support for all employees. Plus, regular activities across our sites to support and promote wellbeing
• Regular sports and social activities
• Health Cash Plan
• Reward platform (high street discounts, employee benefits, health, and wellbeing offerings).
• Recruitment referral bonus scheme
• Excellent learning & development opportunities
• Great working environment with free, onsite car parking across all our locations