Resourcing Administrator

Confidential; West Kirby; Hybrid; GBP 22,000 - 23,000; Part time

Job summary

Confidential is seeking a Temp-Resourcing Administrator to join the People and Culture team in Liverpool. The role is hybrid, starts immediately and runs 6–8 weeks, with an hourly rate of £15.73–£16.99 depending on experience.

You will coordinate recruitment administration, post adverts, arrange interviews, support onboarding, and be the first contact for candidates and hiring managers, ensuring accurate records and GDPR-compliant data handling.

Qualifications

• Experience in administrative role within HR, recruitment or similar professional services.
• Experience with HR/ATS or similar systems, or ability to learn quickly.
• Strong MS Office skills (Outlook, Word, Excel).
• Experience producing simple reports or maintaining data trackers.
• Excellent customer service and stakeholder liaison abilities.

Responsibilities

• Coordinate day-to-day administration of recruitment campaigns under guidance.
• Post job adverts on ATS, client website and job boards using approved templates.
• Set up vacancies and campaign numbers on ATS with accuracy.
• Support hiring managers with recruitment administration, shortlisting and documents.
• Schedule interviews and assessments, book rooms and video links.
• Prepare interview packs and materials using approved templates.
• Administer onboarding of new starters, including offer letters and contracts.
• Set up new starters in onboarding portal and send welcome communications.
• Be the first point of contact for candidate enquiries and ensure a positive experience.
• Maintain accurate records in ATS and HR systems with GDPR compliant handling.

Skills

Administrative experience

HR or recruitment systems

MS Office proficiency

Data reporting

Customer service

Education

CIPD Level 3 (desirable)

Tools

ATS software

Job description

Seeking a Temp- Resourcing Administrator
Based in Liverpool -Start immediately; 6-8 weeks £25-27 K - £15.73-16.99 an hour depending experience
Liverpool- L7 3 FA
Previous experience within a similar and fast paced administrative position would be essential.

Who will you be working for?

Our client is a London & Liverpool based not for profit membership organisation for healthcare professionals; they are innovative and leaders in the sectors best practice. They have several locations throughout the UK.
This role is based in their Liverpool Office; The Spine; Hybrid working

You ll be a valued part of the People and Culture Team, coordinating the day-to-day administration of recruitment campaigns, from posting adverts and arranging interviews to preparing new starter paperwork, and acting as a first point of contact for candidates and hiring managers.

• Provide day-to-day administrative support for recruitment campaigns across the college, working to the guidance of the Resourcing Advisor
• Prepare and post job advertisements on the ATS, (Applicant Tracking System) the clients website and job boards using approved templates and content
• Set up vacancies and campaign numbers on the ATS in line with approved requests, keeping accurate records
• Support hiring managers with recruitment administration, including preparing job description documents for the ATS, sharing applications and arranging shortlisting
• Schedule and coordinate interviews and assessments, booking rooms and video links and liaising with candidates and panel members
• Prepare interview packs and assessment materials for hiring managers using approved templates and question banks
• Administer the on-boarding of new starters, including preparing offer letters and contracts from approved templates and processing references, pre-employment and right to work documentation
• Set up new starters in the onboarding portal and send welcome communications, liaising with hiring managers, IT and facilities
• Be a first point of contact for candidate enquiries, supporting a positive and professional candidate experience from initial enquiry to onboarding
• Maintain accurate and up to date records in the ATS and HR system, handling personal data in line with GDPR and the clients policy

You will need:

Essential

• Experience in an administrative role, ideally within HR, recruitment or a similar professional services environment
• Experience of using HR, ATS or similar database systems, or the ability to learn new systems quickly
• Excellent working knowledge of MS Office applications, particularly Outlook, Word and Excel
• Experience of producing simple reports or maintaining data trackers accurately
• Providing a high level of customer service to internal and external customers and the ability to build rapport quickly

Desirable

• CIPD Level 3 qualification (or working towards it)
• Previous experience in recruitment or onboarding administration
• Previous experience in a membership/charity organisation or NHS background
• Basic awareness of employment law and recruitment best practice