Reprographics / Admin Assistant

Provide Education- West Yorkshire; Alne; On-site; GBP 12,000 - 15,000; Part time

Job summary

Provide Education is seeking an efficient and up-to-date Secondary Admin and Reprographics Assistant to support the academy with professional administration tasks. The role is part-time, long-term, and requires a start on Monday 2 November, working Monday to Thursday, 8am-4pm each week.

The school is part of an outstanding Multi Academy Trust with a supportive leadership team. It offers free parking and access to its cashless canteen, creating a convenient working environment.

Qualifications

• Experience in administrative support, ideally in a school environment.
• Ability to manage reprographics and photocopying efficiently.
• Good organisational and filing skills.

Responsibilities

• Photocopy materials for staff and students, including internal exam papers.
• Maintain all reprographics machinery/photocopies, perform routine maintenance and order toners.
• Inform staff on cost-effective ways of producing printed materials.
• Order stationery and general stock as required.
• Provide general clerical and administrative support and assist with displays.
• Liaise with finance regarding recharging.
• Assist with meetings: room bookings, agendas, minutes, and distribution of papers.
• Assist staff and students in the Admin Office.
• Undertake filing and keep filing systems up to date.
• Administer the academy's postal system.

Job description

Reprographics / School Admin Assistant

Provide Education is seeking an efficient and up to date Secondary Admin and Reprographics Assistant to provide professional and efficient administration support for the academy.

This is a part-time, long-term position requiring a start on Monday 2nd November, working Monday-Thursday, 8am-4pm every week.

The school belongs to an outstanding Multi Academy Trust and has a supportive senior leadership team, making it an excellent environment for staff. The school also offer free parking and access to their cashless canteen.

Main Duties and Responsibilities

• To photocopy materials for staff and students, including internal exam papers, booklets and leaflets as required;
• To maintain all reprographics machinery/photocopies in a clean condition, undertaking routine maintenance, dealing with minor problems in accordance with the manufacturer's instructions, and ordering of toners etc.;
• To inform teaching/support staff of the most appropriate and cost-effective way of producing printed materials;
• To order stationery and general stock as required;
• To provide general clerical and administrative support;
• To be responsible for displays in the academy;
• Liaise with the finance department regarding recharging;
• Provide confidential administrative and clerical assistance to the academy, as directed by the PA to the Principal/Office Manager;
• Assist with internal and external meeting arrangements, including room and catering booking, preparation of agendas and papers, distribution of appropriate papers, and minute-taking as required;
• Assist staff and students who come to the Admin Office;
• Undertake filing on a regular basis, ensuring filing systems are kept up to date;
• Administer the academy’s postal system, ensuring post is recorded appropriately.

Additional Responsibilities

• Deal with any immediate problems or emergencies according to the academy’s policies and procedures;
• Respect confidential issues linked to home/students/teacher/academy work following the Trust’s Data Protection and Freedom of Information Policy;
• Fire Marshall duties in the case of fire and/or emergency evacuation where applicable;
• To comply with the academy’s Child Safeguarding Procedures, including regular liaison with the academy’s Designated Child Safeguarding Person over any safeguarding issues or concerns;
• To always comply with the academy policies and procedures;
• Undertake other reasonable duties (with competence and experience) as requested, in accordance with the changing needs of the organisation.

Safeguarding & ComplianceWe are committed to safeguarding and promoting the welfare of children and young people and expect all staff and candidates to share this commitment. Our recruitment processes follow Safer Recruitment guidelines in line with current legislation, including Keeping Children Safe in Education (KCSIE) and Working Together to Safeguard Children. All appointments are subject to pre-employment checks, including references and an enhanced DBS check. We are also committed to creating an inclusive recruitment process and workplace. We welcome applications from individuals of all backgrounds and experiences and are happy to make reasonable adjustments where required.

We're proud to be an inclusive employer, welcoming applicants from all backgrounds and committed to creating accessible opportunities across education.

As part of our registration process, you'll need an enhanced DBS check and we'll need to see and copy your original qualifications before any placement. Teaching roles require Qualified Teacher Status (QTS) or equivalent.