Office Records & Correspondence Specialist

HRS Talent Solutions; Sheffield; On-site; GBP 27,000 - 29,000; Full time

Job summary

HRS Talent Solutions is seeking an Office Administration Assistant to manage correspondence and records at our workplace in a full-time, on-site role. The position involves handling incoming mail and electronic communications, organizing records, and drafting standard replies.

The role emphasizes accuracy and consistent filing, with opportunities to take on more complex document preparation as you learn the office’s templates and filing process.

Qualifications

• Experience in office administration or customer service is useful.
• Ability to draft standard replies and check documents for accuracy.
• Proficiency with word processing and handling incoming/outgoing correspondence.

Responsibilities

• Sort incoming mail and electronic correspondence by subject and urgency.
• Register new items in the tracking system and check attachments for completeness.
• Draft standard acknowledgements and straightforward replies; route complex items to the appropriate person.

Skills

Office administration

Customer service

Attention to detail

Word processing

Tools

Shared inboxes

Job description

HRS Talent Solutions is seeking an Office Administration Assistant to manage correspondence and records at our workplace in a full-time, on-site role. The position involves handling incoming mail and electronic communications, organizing records, and drafting standard replies.

The role emphasizes accuracy and consistent filing, with opportunities to take on more complex document preparation as you learn the office’s templates and filing process.