Remote Executive Assistant to VP - Global Meetings & Travel

Sandvik AB; Alcester; Remote; GBP 42,000 - 56,000; Full time

Job summary

Sandvik AB is seeking an experienced Executive Assistant to provide temporary cover for a Vice President and senior executives. This remote, UK-based role supports senior stakeholders across an international business, coordinating meetings, travel, events, and executive operations.

The successful candidate will bring strong MS 365 skills, exceptional organised prioritisation, and the ability to manage multiple priorities with discretion and professionalism.

Qualifications

• Previous experience providing executive or senior-level administrative support.
• Exceptional organisational and prioritisation skills.
• Strong communication and stakeholder management abilities.
• The ability to work independently and manage multiple priorities simultaneously.
• Excellent attention to detail and problem-solving skills.
• Experience coordinating complex travel arrangements and leadership meetings.

Responsibilities

• Provide high-level executive support to senior leaders.
• Manage complex and ever-changing diaries, coordinating meetings across multiple time zones and balancing competing priorities.
• Proactively manage communications, correspondence, actions, and follow-ups.
• Handle confidential and sensitive information with professionalism and discretion.
• Prepare presentations, reports, meeting materials, and executive communications.
• Coordinate extensive domestic and international travel arrangements, including flights, accommodation, transport, itineraries, and travel documentation.
• Support frequent business travel requirements, adapting plans quickly where priorities change.
• Manage travel-related administration and expense reporting.
• Ensure seamless coordination of meetings and events both virtually and in person.
• Support and coordinate activities for senior leadership teams.
• Organise virtual and face-to-face leadership meetings, workshops, and events.
• Prepare agendas, meeting packs, minutes, action logs, and follow-up communications.
• Track actions and deadlines to ensure priorities remain on schedule.
• Provide administrative support for key business projects and initiatives.
• Draft, proofread, and distribute professional communications.
• Coordinate internal events and leadership activities.
• Maintain documentation, records, and collaboration platforms.
• Support planning activities and business initiatives as required.
• Build strong working relationships with stakeholders across the business.

Skills

Microsoft 365

Outlook

Teams

PowerPoint

Word

Excel

Organisational skills

Prioritisation skills

Communication skills

Stakeholder management

Independent work

Attention to detail

Problem solving

Travel coordination

Tools

Microsoft 365

Job description

Sandvik AB is seeking an experienced Executive Assistant to provide temporary cover for a Vice President and senior executives. This remote, UK-based role supports senior stakeholders across an international business, coordinating meetings, travel, events, and executive operations.

The successful candidate will bring strong MS 365 skills, exceptional organised prioritisation, and the ability to manage multiple priorities with discretion and professionalism.