Remote Executive Assistant & CEO Ops Partner

Lumorus PLC; United Kingdom; Remote; GBP 42,000 - 64,000; Full time

Job summary

Lumorus PLC is seeking an Executive Assistant to support the CEO and act as a Business Support Manager for key operational activities across the organisation. The role is fully remote and requires coordinating across time zones, with the CEO’s priorities at the core.

The position emphasizes calendar management, meeting coordination, and engagement with external stakeholders, events, and vendor coordination.

Qualifications

• Approximately 3 to 5 years of experience supporting senior executives or founders in fast-paced roles.
• Experience in startups, consulting firms, or professional services organisations.
• Demonstrated ability to manage complex calendars, schedules and priorities.
• Strong experience coordinating logistics, meetings, and events.
• Comfortable working remotely and coordinating across multiple time zones.
• Strong proficiency with modern digital productivity tools.

Responsibilities

• Manage and optimise the CEO’s calendar and scheduling of meetings.
• Act as gatekeeper for meeting requests and priorities.
• Prepare briefing notes, meeting materials and documentation for meetings.
• Coordinate travel arrangements and logistics when required.
• Oversee the CEO’s speaking engagements and related bookings.
• Coordinate booking and contracting for speaking engagements with event organisers.
• Maintain files and CRM updates as required.
• Oversee the CEO’s personal website and related contractors.

Skills

Calendar management

Event coordination

Communication

Remote coordination

Multitasking

Microsoft 365

Tools

Zoho Projects

Zoho CRM

Scheduling tools

Job description

Lumorus PLC is seeking an Executive Assistant to support the CEO and act as a Business Support Manager for key operational activities across the organisation. The role is fully remote and requires coordinating across time zones, with the CEO’s priorities at the core.

The position emphasizes calendar management, meeting coordination, and engagement with external stakeholders, events, and vendor coordination.