Remote Executive Admin & Meetings Coordinator

Brook Street; Newcastle upon Tyne; Remote; GBP 17,000 - 23,000; Full time

Job summary

Brook Street is seeking an organised Admin Officer to provide comprehensive administrative and executive support to senior leaders and the wider team. The role is remote with the nearest Brook Street office in the UK and offers 37.5 hours per week, from 9:00am to 5:00pm with flexible options.

You will manage diaries, coordinate meetings (virtual and in-person), take minutes, prepare papers, arrange travel, and support decision-making with background information. DBS and vetting may apply.

Qualifications

• Experience in an administrative support role.
• Excellent communication and organisational skills.
• Strong attention to detail and a professional approach.
• Confidence working with a range of stakeholders.
• Ability to manage competing priorities and remain effective in a busy environment.

Responsibilities

• Managing diaries and coordinating meetings for Executive Directors
• Arranging virtual and face-to-face meetings, including logistics and room bookings
• Taking minutes and notes, ensuring actions are captured and followed up
• Preparing, reviewing and coordinating papers and meeting materials
• Booking and coordinating travel arrangements
• Researching and preparing background information to support meetings and decision-making
• Liaising with internal and external stakeholders and building strong working relationships
• Providing general administrative support to help the team operate effectively

Skills

Administrative support

Communication

Organisational skills

Attention to detail

Stakeholder management

Priorities management

Job description

Brook Street is seeking an organised Admin Officer to provide comprehensive administrative and executive support to senior leaders and the wider team. The role is remote with the nearest Brook Street office in the UK and offers 37.5 hours per week, from 9:00am to 5:00pm with flexible options.

You will manage diaries, coordinate meetings (virtual and in-person), take minutes, prepare papers, arrange travel, and support decision-making with background information. DBS and vetting may apply.