Senior Executive Assistant to Directors

Brook Street; West End; Hybrid; GBP 34,000 - 36,000; Full time

Job summary

Brook Street in London seeks an Executive Officer (EO) to provide business management support to senior leaders. You will proactively manage Directors' and Deputy Directors' diaries and inboxes, draft correspondence, arrange meetings, and support visitor logistics.

You will also take minutes, prepare papers, coordinate divisional meetings, handle travel arrangements, and onboard new starters, while offering IT support and maintaining risk registers. The role is 60% hybrid and based in London.

Qualifications

• Previous PA experience and ability to work independently and in a team.
• Proven ability to meet tight deadlines.
• Strong organisational skills and attention to detail.
• Excellent communication skills across grades and teams.
• Proficiency with Microsoft Office products (Outlook, Word, Excel).
• Calm, dependable approach in a senior-facing role.

Responsibilities

• Proactively managing Directors'/Deputy Directors' diaries and inboxes
• Drafting correspondence on behalf of senior leaders
• Arranging meetings and supporting visitor escorting when required
• Printing meeting papers and preparing for meetings
• Taking minutes and tracking action points to deadlines
• Setting up and administering SLT/team meetings and divisional meetings
• Collating weekly and monthly returns for Directors' review
• Booking travel and accommodation for Directors/Deputy Directors
• Onboarding new starters to the team
• Providing IT support and training for senior leaders and team members
• Maintaining risk registers and databases
• Assisting with corporate events and away-days
• Covering for other PAs as needed
• Carrying out other administrative tasks

Skills

PA experience

Deadline-driven

Organisational skills

Communication skills

MS Office

Calm under pressure

Tools

Microsoft Office

Job description

Brook Street in London seeks an Executive Officer (EO) to provide business management support to senior leaders. You will proactively manage Directors' and Deputy Directors' diaries and inboxes, draft correspondence, arrange meetings, and support visitor logistics.

You will also take minutes, prepare papers, coordinate divisional meetings, handle travel arrangements, and onboard new starters, while offering IT support and maintaining risk registers. The role is 60% hybrid and based in London.