Executive Secretary/PA

Pathfinder International; Stamford; Hybrid; GBP 29,000 - 33,000; Full time

Job summary

Pathfinder International is seeking an Executive Secretary / PA (Director Support) to support senior leadership from Bristol, with remote work and occasional travel to Birmingham, Bristol and London. The role focuses on setting up a Director's office, handling diaries, communications and reports, and coordinating meetings and travel.

The ideal candidate will have experience as an executive secretary/PA, advanced IT skills, excellent communication, and a proactive approach to keep leadership

Qualifications

• Experience as an executive secretary / personal assistant.
• Advanced computer literacy and strong working knowledge of relevant software packages.
• Excellent communication skills - verbal, written and able to work with diverse backgrounds.
• Strong relationship-building skills and the ability to work flexibly at pace with professionalism.

Responsibilities

• Set up and support a Director's office from the ground up.
• Manage diaries and email traffic with prioritisation.
• Compose non-routine correspondence and compile reports.
• Transcribe dictation and create documents using word processing/spreadsheet tools.
• Arrange meetings, accommodation and travel.
• Screen telephone calls and welcome visitors.
• Maintain records/files and manage expenses/purchase orders.
• Take notes and support leadership meeting arrangements.
• Support recruitment tasks and records management.

Skills

Executive support

Diary management

Travel arrangements

Communication

Tools

Word processing

Spreadsheets

Email management

Job description

Executive Secretary / PA (Director Support)

Location: Bristol (fully remote with occasional travel to Birmingham, Bristol and London, possibly once a month)

If you're an organised, confident administrator who enjoys being the difference between "busy" and "business as usual", this is a brilliant opportunity. Our Client is hiring for a reputed client and you'll be supporting a newly appointed Director-helping their office bed in smoothly, enabling key meetings, and supporting the wider Leadership Team rhythm.

What you'll be doing:

• Setting up and supporting a Director's office from the ground up
• Managing diaries and email traffic, including careful triage and prioritisation
• Composing non-routine correspondence and compiling reports
• Transcribing dictation and typing documents using word processor/spreadsheet tools
• Arranging meetings, accommodation and travel
• Screening and directing telephone calls and welcoming visitors
• Maintaining records/files and managing expenses/purchase orders
• Taking notes and supporting leadership meeting arrangements
• Supporting recruitment tasks and records management

What you'll bring:

• Experience as an executive secretary / personal assistant
• Advanced computer literacy and strong working knowledge of relevant software packages
• Excellent communication skills-verbal, written and confident when dealing with different backgrounds and cultures
• Strong relationship-building skills and the ability to work flexibly, at pace, with professionalism
• Natural ability to anticipate needs, manage expectations, and stay one step ahead
• A proactive approach-spot what needs doing, get it done well, and keep improving how things run
• Respect for teamwork, diversity and creating a supportive, inclusive environment

Additional information:

• Working pattern: Mon-Fri, 9-5 (37 hours per week)
• Assignment length: 3 months, with the possibility of extension
• Pay rate: £15.46 per hour
• Start date: ASAP

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

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