Remote Document Distribution Coordinator

HRS Talent Solutions; Southampton; Remote; GBP 41,000 - 44,000; Full time

Job summary

HRS Talent Solutions is seeking an Office Document Distribution Coordinator for a remote role in the United Kingdom. The position focuses on admin tasks to move approved materials between digital folders, notify recipients, and ensure access is correct.

The role emphasizes accuracy, clear communication, and basic computer skills. You would check distribution instructions, save files with proper naming, maintain a simple trail of what was sent, and notify recipients about access details.

Responsibilities

• Compare the supplied file name, version and distribution instruction before sending anything.
• Confirm a recipient group or document location when the request is incomplete.
• Save approved files in the appropriate digital folder under the team’s naming convention.
• Update a simple distribution list or record when a document has been circulated.
• Draft short notices explaining what was shared and where it can be found.
• Check a link or attachment before a message goes out.
• Flag an inaccessible file, conflicting version or unintended recipient to a colleague.
• Keep a brief record of a correction so the team can identify which notice is current.

Job description

HRS Talent Solutions is seeking an Office Document Distribution Coordinator for a remote role in the United Kingdom. The position focuses on admin tasks to move approved materials between digital folders, notify recipients, and ensure access is correct.

The role emphasizes accuracy, clear communication, and basic computer skills. You would check distribution instructions, save files with proper naming, maintain a simple trail of what was sent, and notify recipients about access details.