Remote Records Status Coordinator

HRS Talent Solutions; Glasgow; Remote; GBP 33,000 - 36,000; Full time

Job summary

HRS Talent Solutions is seeking a Document Status Records Assistant to maintain a clear, searchable view of routine documents. You would verify references, dates and statuses, enter received dates, and ensure correct filing while following the team’s conventions.

The role is remote with flexible hours, offering either full-time or part-time arrangements. No prior records clerk experience is required; training and guidance are provided to ensure accurate, retrievable records for colleagues.

Qualifications

• Experience in data entry or office administration is beneficial.
• Strong written English and careful attention to personal information are important.
• Ability to follow defined filing rules and maintain accurate records.

Responsibilities

• Receive digital files or notices from approved inboxes or shared locations.
• Check document reference, date and identifying information against related requests.
• Apply naming and filing conventions taught by the team.
• Record when an item arrived and its current stage without implying a review has occurred.
• Identify duplicates or mismatched references and escalate as needed.
• Request clearer copies or missing items using approved channels.
• Keep linked records together for easy retrieval by colleagues.
• Pass completed entries to the next reviewer with concise notes on outstanding questions.

Skills

Data entry

Written English

Attention to detail

Office administration

Tools

Electronic filing system

Spreadsheets

Email

Job description

HRS Talent Solutions is seeking a Document Status Records Assistant to maintain a clear, searchable view of routine documents. You would verify references, dates and statuses, enter received dates, and ensure correct filing while following the team’s conventions.

The role is remote with flexible hours, offering either full-time or part-time arrangements. No prior records clerk experience is required; training and guidance are provided to ensure accurate, retrievable records for colleagues.