Remote CAFM Coordinator — Data Quality & Reporting

Gov Facility Services Limited; City Of London; Hybrid; GBP 32,000 - 42,000; Full time

Benefits offered by this job

25 days holidays

Private GP consultations

Employee Assistance Programme

Death in Service 4x salary

Retailer discounts

Job summary

Gov Facility Services Limited is seeking a CAFM Coordinator to manage data within our CAFM platform, keep the Asset Register accurate and support reporting for operational teams. This role is home-based with 2–4 site visits per month and requires coordinating with the CAFM Manager.

You'll monitor data quality, manage user access, and provide training to colleagues while contributing to process improvements and stakeholder meetings as needed.

Qualifications

• Experience working on your own initiative and as part of a team.
• Strong attention to detail and data accuracy.
• Good communication skills across levels.
• Vehicle access for prison site visits nationwide.
• Experience using CAFM systems or similar platforms, including PDA.
• Coaching or training delivery experience.

Responsibilities

• Maintain the CAFM Asset Register with additions, deletions and changes from New Works.
• Monitor data quality to keep assets correctly located and described.
• Investigate data anomalies and implement fixes.
• Manage system security, create users, permissions, and monitor activity.
• Update supplier and staff resource lists on the CAFM platform.
• Produce BAU and ad hoc CAFM reports for users.
• Act as escalation point for CAFM queries from Regional Admin Officers.
• Provide admin support for hardware/software issues and module upgrades.
• Coach GFSL colleagues on using the CAFM platform.
• Participate in CAFM Systems user group and improvement projects.
• Represent GFSL in stakeholder meetings as directed by CAFM Manager.

Skills

Attention to detail

Communication skills

Initiative and teamwork

Vehicle access for prison site visits

CAFM systems experience

PDA experience

Coaching or training delivery

Tools

CAFM software

PDA

Job description

Gov Facility Services Limited is seeking a CAFM Coordinator to manage data within our CAFM platform, keep the Asset Register accurate and support reporting for operational teams. This role is home-based with 2–4 site visits per month and requires coordinating with the CAFM Manager.

You'll monitor data quality, manage user access, and provide training to colleagues while contributing to process improvements and stakeholder meetings as needed.