Remote CAFM Coordinator — Data, Reporting & Governance

Gov-Facilities-Services; Greater London; Hybrid; GBP 32,000 - 42,000; Full time

Benefits offered by this job

25 days holiday + Bank Holidays

Death in Service 4x salary

Private GP consultations

Employee Assistance Programme

Retailer discounts

Job summary

GFSL is seeking a CAFM Coordinator for a home-based role with regular site visits (2–4 times a month). You will manage the CAFM platform data, ensure accuracy, produce reports, and support users across the business, deputising for the CAFM Manager as needed.

You will collaborate with stakeholders, maintain asset registers, and drive data quality and system security while coaching colleagues in CAFM usage.

Qualifications

• Experience working on your own initiative and as part of a team.
• Strong attention to detail and confidence with data
• Good communication skills and ability to build relationships with system users at all levels
• Vehicle access for prison site visits across the country.

Responsibilities

• Keep the CAFM Asset Register up to date, including additions, deletions and changes from New Works.
• Monitor data quality so every asset sits in the correct location and data field set.
• Investigate data anomalies, find root causes and implement fixes.
• Manage system security, including setting up new users, assigning permissions and reporting on user activity.
• Update supplier and staff resource lists on the platform.
• Produce BAU and ad hoc reports for CAFM users across the business.
• Act as escalation point for CAFM queries from Regional Administration Officers.
• Provide admin support on hardware and software issues, including module upgrades.
• Coach GFSL colleagues on how to use the CAFM platform.
• Participate in the CAFM Systems user group and support improvement projects.
• Represent GFSL in stakeholder meetings as directed by the CAFM Manager.

Skills

Teamwork

Detail-oriented

Communication skills

Vehicle access

Tools

CAFM systems

PDA experience

Job description

GFSL is seeking a CAFM Coordinator for a home-based role with regular site visits (2–4 times a month). You will manage the CAFM platform data, ensure accuracy, produce reports, and support users across the business, deputising for the CAFM Manager as needed.

You will collaborate with stakeholders, maintain asset registers, and drive data quality and system security while coaching colleagues in CAFM usage.