Asset Data Specialist — CAFM & Contracts

ISS UK Limited; Portsmouth; On-site; GBP 26,000 - 38,000; Full time

Job summary

ISS UK Limited is seeking an Asset Data Co-ordinator to support accurate management, maintenance and processing of asset and contract data across CAFM, Asset Management and PPM systems. You will help ensure data quality and regulatory compliance to support operational performance.

The role involves collaborating with operational and technical teams during contract transitions, data mobilisation and data updates, with a focus on accuracy, traceability and efficiency across facilities management

Qualifications

• Previous experience in a similar role or within a relevant industry.
• Strong written and verbal communication skills.
• Excellent organisational and time-management abilities.
• Experience managing multiple tasks and prioritising workload effectively.
• Strong problem-solving and decision-making skills.
• Proficiency in relevant systems, software, and data management tools.
• Ability to work independently as well as collaboratively within a team.
• Experience working with customers, clients, or key stakeholders.
• Relevant qualifications, certifications, or industry knowledge where applicable.
• Proactive, adaptable, and able to work effectively in a fast-paced environment.

Responsibilities

• Support and action asset data processes, including asset loading and contract updates.
• Assist with PPM data gathering activities and the ongoing maintenance of CAFM systems.
• Load data changes into asset management systems and maintain API integration mappings to the CAFM system.
• Support the transition of data mobilisation and deployment plans, providing suggestions for efficiency improvements and error reduction.
• Assist operational and technical teams to ensure asset and contract data is accurately processed and recorded within CAFM systems.
• Conduct audits and reviews of completed work activities and technician comments, updating work plans where appropriate.
• Ensure asset data is entered accurately and in line with established procedures.
• Maintain compliance by ensuring all asset data meets legal regulations and building engineering standards.

Skills

Communication skills

Organisational skills

Time management

Multitasking

Problem solving

Independent / team work

Stakeholder engagement

Data management tools

Adaptability

Fast-paced environment

Education

Relevant qualifications or certifications

Job description

ISS UK Limited is seeking an Asset Data Co-ordinator to support accurate management, maintenance and processing of asset and contract data across CAFM, Asset Management and PPM systems. You will help ensure data quality and regulatory compliance to support operational performance.

The role involves collaborating with operational and technical teams during contract transitions, data mobilisation and data updates, with a focus on accuracy, traceability and efficiency across facilities management