Regional Parts Administrator

Volvo Group; Birtley Green; Sur place; GBP 26 000 - 36 000; Plein temps

Avantages offerts par ce poste

Generous Pension Plan

Health cash plan

25 days holiday + bank holidays

Résumé du poste

Volvo Group UK is seeking a Regional Parts Administrator to provide central support to our South & East Parts Departments, focusing on cost control, stock accuracy, reporting and process adherence. The role blends administration, data analysis and stakeholder liaison, ideal for someone organised and analytical who enjoys working with people and data.

Based in the UK, you will collaborate with Dealerpoint Managers, Parts Managers and dealer teams to drive stock management improvements, run

Qualifications

• Strong IT literacy and data analysis skills.
• Understanding of stock management and cost control.
• Ability to work under tight deadlines and handle multiple stakeholders.

Responsabilités

• Manage stock obsolescence with care and oversee supersession control.
• Monitor and control stock adjustments.
• Assist with periodic stock checks and occasional travel to support dealers.
• Oversee Group Buy Backs.
• Support CMS eligibility and Truckshop surcharges.
• Review pricing and update Parts bulletins in GDS.
• Produce reports on Imprest Stocks and superseded parts.
• Complete monthly Receipt Reconciliation and investigate discrepancies.
• Help dealers understand reports and take action.
• Participate in review meetings and provide guidance.
• Adhere to Volvo Group UK health, safety, quality standards.
• Undertake other duties as requested.

Connaissances

Stock analysis

Data analysis

IT literacy

Organisational skills

Communication skills

Formation

GCSE or equivalent

Outils

MS Excel

GDS

Description du poste

We are looking for a Regional Parts Administrator to provide central support to our South & East Parts Departments, with a strong focus on cost management, stock accuracy, reporting and process control. Working closely with Dealerpoint Managers, Parts Managers and Dealer teams, you will play an important role in ensuring stock is accurately managed, costs are controlled and key Parts processes are followed effectively across the region. This is a varied role that combines administration, data analysis and stakeholder support, making it ideal for someone who is highly organised, analytical and enjoys working with people as well as data. As a Regional Parts Administrator, you'll have the opportunity to make a real impact across our South & East Parts operations. You'll be at the centre of supporting Dealers with stock management, reporting and cost control, helping teams understand their data and identify opportunities to improve performance. The role offers variety, responsibility and the opportunity to build strong working relationships across the regional Parts network.

What you will do

• Manage stock obsolescence in conjunction with Dealerpoint Managers, including MOR, slow-moving stock, DCR and supersession control.
• Centrally monitor and control stock adjustments.
• Assist with perpetual, monthly and annual stock checks, including occasional travel to support Dealers with physical stock counts.
• Oversee and assist with Group Buy Backs.
• Support Dealers in controlling CMS eligibility and Truckshop surcharges.
• Review traffic-light pricing and update Parts bulletins within GDS.
• Produce and review reports relating to Dealer Imprest Stocks, including agreements, usage and superseded Parts.
• Complete monthly Receipt Reconciliation and identify and elevate any discrepancies.
• Proactively support Dealers in understanding reports and taking appropriate action.
• Participate in review meetings and provide advice and support where required.
• Work in accordance with Volvo Group UK standards for health, safety, quality and environmental care.
• Undertake any other reasonable duties as requested by your manager.

We're looking for someone who is organised, analytical and detail-focused, with the confidence to work with colleagues at all levels.

You’ll ideally have:

• A good understanding of Parts processes.
• Strong IT literacy.
• The ability to analyse data, identify trends and draw clear conclusions and actions.
• Excellent attention to detail and accuracy.
• The ability to work effectively to tight deadlines.
• A persistent and determined approach, with the ability to follow tasks and projects through to completion.
• Strong written and verbal communication skills.
• The ability to build and maintain effective working relationships with Dealerpoint Managers, Parts Managers, Dealer staff, customers and suppliers.
• A proactive, enthusiastic and approachable manner.
• A flexible and positive approach to changing workloads and priorities.
• A strong team ethos and positive, can-do attitude.
• Good organisational skills and the ability to manage your own time and diary effectively.
• The ability to communicate and present information clearly, both verbally and in writing.

Benefits

• Generous Pension Plan
• Health cash plan with access to dental insurance
• 25 days holiday + bank holidays raising to 30 days with service
• Enhanced maternity, paternity, foster leave
• Employee savings and retail discounts
• Cycle to work scheme
• Career development opportunities, along with training plans managed through our in-house Technical training team.
• Support for you and your family through an online Wellbeing centre
• Volvo savings centre - retail, cinema, theme park days out, gym memberships plus much more!