Regional Parts Administrator - S&E

Volvo Trucks; Ely; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Generous Pension Plan

Health cash plan with dental insurance

25 days holiday + bank holidays to 30

Enhanced maternity, paternity, foster/

Employee savings and retail discounts

Cycle to work scheme

Career development and training plans

Wellbeing online centre

Volvo savings centre

Job summary

Volvo Trucks is seeking a Regional Parts Administrator to provide central support across the South & East Parts Departments. The role focuses on stock accuracy, cost management, reporting and process control, working closely with Dealerpoint Managers and dealer teams.

This varied role combines administration, data analysis and stakeholder support, ideal for someone organized and data-driven who can drive improvements across the region.

Qualifications

• Organised, analytical and detail-focused; able to work with colleagues at all levels.
• Capable of analysing data, identifying trends and turning them into actions.
• Strong IT literacy and comfort with data-driven reporting.
• Able to meet tight deadlines and manage multiple tasks efficiently.
• Clear written and verbal communication across stakeholders.

Responsibilities

• Manage stock obsolescence with Dealerpoint Managers and control supersession.
• Centrally monitor and control stock adjustments.
• Assist with perpetual, monthly and annual stock checks; travel to support dealers as needed.
• Oversee Group Buy Backs and support CMS eligibility checks and surcharges.
• Review pricing alerts and update Parts bulletins within GDS.
• Produce reports on Imprest Stocks, including agreements and usage.
• Complete monthly Receipt Reconciliation and escalate discrepancies.
• Help dealers interpret reports and take corrective actions.
• Participate in review meetings and provide advisor support.
• Adhere to Volvo Group UK health, safety, quality and environmental standards.
• Undertake other duties as assigned by the manager.

Skills

Organised

Analytical thinking

Attention to detail

Time management

Data analysis

Communication skills

Tools

GDS

CMS system

Job description

Regional Parts Administrator - South & East

Working Monday to Friday = 37.5 hrs

The role can be based at any of our Dealer sites across the South & East region

About The Role

We are looking for a Regional Parts Administrator to provide central support to our South & East Parts Departments, with a strong focus on cost management, stock accuracy, reporting and process control.

Working closely with Dealerpoint Managers, Parts Managers and Dealer teams, you will play an important role in ensuring stock is accurately managed, costs are controlled and key Parts processes are followed effectively across the region.

This is a varied role that combines administration, data analysis and stakeholder support, making it ideal for someone who is highly organised, analytical and enjoys working with people as well as data.

As a Regional Parts Administrator, you'll have the opportunity to make a real impact across our South & East Parts operations.

You'll be at the centre of supporting Dealers with stock management, reporting and cost control, helping teams understand their data and identify opportunities to improve performance.

The role offers variety, responsibility and the opportunity to build strong working relationships across the regional Parts network.

What You Will Do

• Manage stock obsolescence in conjunction with Dealerpoint Managers, including MOR, slow-moving stock, DCR and supersession control.
• Centrally monitor and control stock adjustments.
• Assist with perpetual, monthly and annual stock checks, including occasional travel to support Dealers with physical stock counts.
• Oversee and assist with Group Buy Backs.
• Support Dealers in controlling CMS eligibility and Truckshop surcharges.
• Review traffic-light pricing and update Parts bulletins within GDS.
• Produce and review reports relating to Dealer Imprest Stocks, including agreements, usage and superseded Parts.
• Complete monthly Receipt Reconciliation and identify and escalate any discrepancies.
• Proactively support Dealers in understanding reports and taking appropriate action.
• Participate in review meetings and provide advice and support where required.
• Work in accordance with Volvo Group UK standards for health, safety, quality and environmental care.
• Undertake any other reasonable duties as requested by your manager.

About You

We're looking for someone who is organised, analytical and detail-focused, with the confidence to work with colleagues at all levels.

You'll Ideally Have

• A good understanding of Parts processes.
• Strong IT literacy.
• The ability to analyse data, identify trends and draw clear conclusions and actions.
• Excellent attention to detail and accuracy.
• The ability to work effectively to tight deadlines.
• A persistent and determined approach, with the ability to follow tasks and projects through to completion.
• Strong written and verbal communication skills.
• The ability to build and maintain effective working relationships with Dealerpoint Managers, Parts Managers, Dealer staff, customers and suppliers.
• A proactive, enthusiastic and approachable manner.
• A flexible and positive approach to changing workloads and priorities.
• A strong team ethos and positive, can-do attitude.
• Good organisational skills and the ability to manage your own time and diary effectively.
• The ability to communicate and present information clearly, both verbally and in writing

What's in it for you?

• Generous Pension Plan
• Health cash plan with access to dental insurance
• 25 days holiday + bank holidays raising to 30 days with service
• Enhanced maternity, paternity, foster leave
• Employee savings and retail discounts
• Cycle to work scheme
• Career development opportunities, along with training plans managed through our in-house Technical training team.
• Support for you and your family through an online Wellbeing centre
• Volvo savings centre - retail, cinema, theme park days out, gym memberships plus much more!

Social Media Channels

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Website

Volvo Trucks UK and Ireland

We value your data privacy and therefore do not accept applications via mail.

Who We Are And What We Believe In

We are committed to shaping the future landscape of efficient, safe, and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents across the group’s leading brands and entities.

Applying to this job offers you the opportunity to join Volvo Group. Every day, you will be working with some of the sharpest and most creative brains in our field to be able to leave our society in better shape for the next generation. We are passionate about what we do, and we thrive on teamwork. We are almost 100,000 people united around the world by a culture of care, inclusiveness, and empowerment.

At Volvo Trucks you will be part of leading the way towards a sustainable transport industry. For nearly a century we have been innovating for people – to make life easier, better and safer. Driving progress is our promise to customers, to the industry and to society. At Volvo Trucks we share a curiosity to learn, we work with passion and we embrace change to stay ahead. Join us, together we move the world we want to live in.