Regional Parts Administrator - S&E

Volvo Group; Ely; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Health cash plan

25 days holiday + bank holidays to 30

Enhanced maternity/paternity leave

Employee discounts

Cycle to work

Training plans

Wellbeing centre

Volvo savings centre

Job summary

Volvo Group is seeking a Regional Parts Administrator to provide central support to South & East Parts Departments. The role focuses on cost management, stock accuracy, reporting and process control across dealer sites.

Working with Dealerpoint Managers, Parts Managers and dealer teams, you will monitor stock, controls, and reports, and travel occasionally to support dealers with physical counts.

Qualifications

• Organised and analytical candidate with attention to detail.
• Ability to work with data, identify trends and actions.
• Strong written and verbal communication with stakeholders.

Responsibilities

• Manage stock obsolescence and supersession control with Dealerpoint Managers.
• Monitor stock adjustments and perform periodic stock checks.
• Travel occasionally to support dealers with counts.
• Support CMS eligibility and Truckshop surcharges enforcement.
• Review pricing and update Parts bulletins in GDS.
• Produce reports on Imprest Stocks, usage and superseded parts.
• Complete monthly Receipt Reconciliation and resolve discrepancies.
• Explain reports to dealers and drive improvement actions.
• Participate in review meetings and provide advisory support.

Skills

Organised

Analytical

Data analysis

IT literacy

Stakeholder management

Communication skills

Tools

MS Excel

GDS

CMS

Job description

Select how often (in days) to receive an alert:

Regional Parts Administrator - South & East

Working Monday to Friday = 37.5 hrs

The role can be based at any of our Dealer sites across the South & East region

About the Role

We are looking for a Regional Parts Administrator to provide central support to our South & East Parts Departments, with a strong focus on cost management, stock accuracy, reporting and process control.

Working closely with Dealerpoint Managers, Parts Managers and Dealer teams, you will play an important role in ensuring stock is accurately managed, costs are controlled and key Parts processes are followed effectively across the region.

This is a varied role that combines administration, data analysis and stakeholder support, making it ideal for someone who is highly organised, analytical and enjoys working with people as well as data.

As a Regional Parts Administrator, you'll have the opportunity to make a real impact across our South & East Parts operations.

You're at the centre of supporting Dealers with stock management, reporting and cost control, helping teams understand their data and identify opportunities to improve performance.

The role offers variety, responsibility and the opportunity to build strong working relationships across the regional Parts network.

• Manage stock obsolescence in conjunction with Dealerpoint Managers, including MOR, slow-moving stock, DCR and supersession control.


• Centrally monitor and control stock adjustments.


• Assist with perpetual, monthly and annual stock checks, including occasional travel to support Dealers with physical stock counts.


• Oversee and assist with Group Buy Backs.


• Support Dealers in controlling CMS eligibility and Truckshop surcharges.


• Review traffic-light pricing and update Parts bulletins within GDS.


• Produce and review reports relating to Dealer Imprest Stocks, including agreements, usage and superseded Parts.


• Complete monthly Receipt Reconciliation and identify and escalation any discrepancies.


• Proactively support Dealers in understanding reports and taking appropriate action.


• Participate in review meetings and provide advice and support where required.


• Work in accordance with Volvo Group UK standards for health, safety, quality and environmental care.


• Undertake any other reasonable duties as requested by your manager.

About you

We're looking for someone who is organised, analytical and detail-focused, with the confidence to work with colleagues at all levels.

You'll ideally have:

• A good understanding of Parts processes.


• Strong IT literacy.


• The ability to analyse data, identify trends and draw clear conclusions and actions.


• Excellent attention to detail and accuracy.


• The ability to work effectively to tight deadlines.


• A persistent and determined approach, with the ability to follow tasks and projects through to completion.


• Strong written and verbal communication skills.


• The ability to build and maintain effective working relationships with Dealerpoint Managers, Parts Managers, Dealer staff, customers and suppliers.


• A proactive, enthusiastic and approachable manner.


• A flexible and positive approach to changing workloads and priorities.


• A strong team ethos and positive, can-do attitude.


• Good organisational skills and the ability to manage your own time and diary effectively.


• The ability to communicate and present information clearly, both verbally and in writing

What's in it for you?

• Health cash plan with access to dental insurance


• 25 days holiday + bank holidays raising to 30 days with service


• Enhanced maternity, paternity, foster leave


• Employee savings and retail discounts


• Cycle to work scheme


• Career development opportunities, along with training plans managed through our in-house Technical training team.


• Support for you and your family through an online Wellbeing centre


• Volvo savings centre - retail, cinema, theme park days out, gym memberships plus much more!

We value your data privacy and therefore do not accept applications via mail.

Who we are and what we believe in

We are committed to shaping the future landscape of efficient, safe, and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents across the group's leading brands and entities.

Applying to this job offers you the opportunity to join Volvo Group. Every day, you will be working with some of the sharpest and most creative brains in our field to be able to leave our society in better shape for the next generation. We are passionate about what we do, and we thrive on teamwork. We are almost 100,000 people united around the world by a culture of care, inclusiveness, and empowerment.

At Volvo Trucks you will be part of leading the way towards a sustainable transport industry. For nearly a century we have been innovating for people - to make life easier, better and safer. Driving progress is our promise to customers, to the industry and to society. At Volvo Trucks we share a curiosity to learn, we work with passion and we embrace change to stay ahead. Join us, together we move the world we want to live in.

Every day, Volvo Group products and services ensure that people have food on the table, children arrive safely, roads and buildings can be constructed. Looking ahead,we are committed to driving the transition to sustainable and safe transport, mobility and infrastructure solutions towards a net-zero society.

Joining Volvo Group, you will work with some of the world's most iconic brands and be part of a global and leading industrial company that is harnessing automated driving, electromobility and connectivity.

Our people are passionate about what they do, they aim for high performance and thrive on teamwork and learning. Everyday life at Volvo is defined by a climate of support, care and mutual respect.

If you aspire to grow and make an impact, join us on our journey to create a better and more resilient society for the coming generations.