Recruitment & People Systems Coordinator

Northern Recruitment Group; Sunderland; On-site; GBP 18,000 - 26,000; Full time

Benefits offered by this job

Hourly rate £15.82

Job summary

Northern Recruitment Group is recruiting a Recruitment & People Systems Coordinator to join a busy People & Culture team in Sunderland. The role focuses on coordinating recruitment, onboarding and HR system administration, specifically iTrent, while supporting the employee lifecycle across the organisation.

You will work closely with the team to maintain accurate data, provide manager support, and help drive improvements in recruitment processes and HR systems within a collaborative

Qualifications

• Experience in recruitment coordination or HR administration.
• Experience using HR systems, ideally iTrent.
• Strong organisational skills with attention to detail.
• Confident with data, records and reporting.
• Excellent communication and relationship-building abilities.

Responsibilities

• Coordinate end-to-end recruitment activities including ads, interviews, and pre-employment checks.
• Support onboarding and ensure new starter documentation is complete and on time.
• Maintain recruitment and employee records in iTrent.
• Provide administrative support to hiring managers and candidates.
• Assist with HR system administration, workflows, and user access.
• Support data audits, reporting and HR information accuracy.
• Contribute to HR process improvements and testing.
• Help coordinate recruitment events and inclusion initiatives.

Skills

Recruitment coordination

HR administration

HR systems

Data reporting

Communication

Tools

iTrent

Job description

We are delighted to be recruiting for a Recruitment & People Systems Coordinator to join a busy and supportive People & Culture team within a well-established organisation.

This is a fantastic opportunity for an organised and proactive HR or recruitment professional who enjoys working across recruitment, HR systems and people administration.

The successful candidate will play a key role in coordinating recruitment activity, supporting the employee lifecycle and ensuring the effective day-to-day administration of the organisation's HR system, iTrent.

The Role

Working closely with the wider People & Culture team, you will support the delivery of effective recruitment and onboarding processes while maintaining accurate employee data and providing support to managers and colleagues.

Key responsibilities will include:

• Coordinating end-to-end recruitment activity, including advertising vacancies, arranging interviews, supporting selection processes and managing pre-employment checks.

• Supporting onboarding processes and ensuring new starter documentation is completed accurately and on time.

• Maintaining and updating recruitment and employee records within iTrent.

• Providing advice and administrative support to hiring managers, employees and candidates throughout the recruitment process.

• Supporting HR system administration, including workflows, employee records and user access.

• Assisting with data audits, reporting and ensuring the accuracy of HR information.

• Supporting improvements, testing and updates to HR systems and processes.

• Helping to coordinate recruitment events, engagement activities and equality, diversity and inclusion initiatives.

About You

We are looking for someone who is highly organised, approachable and comfortable managing a varied workload.

Ideally, you will have:

• Previous experience in recruitment coordination, HR administration or a similar people-focused role.

• Experience using HR systems, ideally iTrent.

• Strong organisational skills with excellent attention to detail.

• Confidence working with data, maintaining accurate records and producing reports.

• Excellent communication skills and the ability to build positive working relationships.

• The ability to manage competing priorities and work effectively within a busy team.

• A proactive approach to problem-solving and improving processes.

• An understanding of confidentiality, data protection and inclusive recruitment practices.

What's on Offer?

• £15.82 per hour.

• Temporary assignment initially running until 31 March 2027.

• Opportunity to gain valuable experience across recruitment, HR systems and wider People & Culture activities.

• A varied role within a collaborative and supportive team.