People Coordinator – AR

Carrington Blake Recruitment; Washington; On-site; GBP 29,000 - 38,000; Full time

Job summary

Carrington Blake Recruitment is assisting a fire and rescue service to appoint a Recruitment and People Systems Coordinator. You will support end-to-end recruitment, onboarding, HR systems administration and equality, diversity and inclusion initiatives.

You will maintain accurate vacancy, candidate and employee records in the iTrent HRIS, manage system workflows and data quality, and help develop guidance to standardise recruitment processes.

Qualifications

• Experience coordinating recruitment, onboarding or related HR processes.
• Experience maintaining accurate records and handling confidential personal information in line with GDPR.
• Strong organisational, communication and stakeholder management skills.
• Ability to analyse data, prepare reports and identify opportunities for improvement.

Responsibilities

• Coordinate recruitment campaigns from vacancy advertising and shortlisting through to interviews, assessments, pre-employment checks and onboarding.
• Provide advice and support to hiring managers, employees and candidates, responding to recruitment and HR enquiries.
• Maintain accurate vacancy, candidate and employee records using the iTrent HR information system.
• Manage HR system workflows, user access and permissions, and carry out regular data quality checks.
• Support HR system upgrades, testing and improvements, identifying issues and assisting with their resolution.
• Attend recruitment events and develop relationships with internal and external stakeholders to attract a diverse range of candidates.
• Analyse recruitment and workforce data, prepare reports and identify trends or areas for improvement.
• Help develop guidance and documentation to support consistent recruitment processes and effective use of HR systems.
• Ensure recruitment activities comply with employment legislation, equality requirements, data protection and organisational policies.

Skills

Recruitment coordination

HR systems management

Data analysis

Stakeholder management

MS Office

Attention to detail

Education

CIPD Level 3

Tools

iTrent HRIS

Job description

Recruitment and People Systems Coordinator

Grade: SC5
Department: People & Culture
Reporting to: Recruitment Advisor

About the Role

We are seeking an organised and proactive Recruitment and People Systems Coordinator to join the People & Culture team within a fire and rescue service.

The successful candidate will support end-to-end recruitment and onboarding, HR systems administration, and equality, diversity and inclusion (EDI) initiatives. You will help ensure recruitment processes run smoothly, candidate and employee records remain accurate, and the organisation continues to promote fair, inclusive and accessible employment opportunities for firefighters and corporate staff.

Key Responsibilities

• Coordinate recruitment campaigns from vacancy advertising and shortlisting through to interviews, assessments, pre-employment checks and onboarding.
• Provide advice and support to hiring managers, employees and candidates, responding to recruitment and HR enquiries.
• Maintain accurate vacancy, candidate and employee records using the iTrent HR information system.
• Manage HR system workflows, user access and permissions, and carry out regular data quality checks.
• Support HR system upgrades, testing and improvements, identifying issues and assisting with their resolution.
• Assist with equality, diversity and inclusion initiatives, positive action programmes and recruitment outreach activities.
• Attend recruitment events and develop relationships with internal and external stakeholders to attract a diverse range of candidates.
• Analyse recruitment and workforce data, prepare reports and identify trends or areas for improvement.
• Help develop guidance and documentation to support consistent recruitment processes and effective use of HR systems.
• Ensure recruitment activities comply with employment legislation, equality requirements, data protection and organisational policies.

Essential Requirements

• CIPD Level 3 qualification or equivalent relevant experience in HR, recruitment, equality and diversity, or HR information systems.
• Experience coordinating recruitment, selection, onboarding or related HR processes.
• Experience maintaining accurate records and handling confidential personal information in line with GDPR.
• Strong organisational, communication and stakeholder management skills.
• Good attention to detail and the ability to manage competing priorities and meet deadlines.
• Competence in Microsoft Office, particularly Word, Excel and PowerPoint.
• Understanding of fair and inclusive recruitment practices and equality legislation.
• Ability to analyse data, prepare reports and identify opportunities for improvement.

Desirable Experience

• Experience using iTrent or another HR information system.
• Experience supporting EDI initiatives, positive action programmes or equality impact assessments.
• Experience producing workforce reports and monitoring recruitment diversity data.
• Experience testing HR system changes and supporting system or process improvements.

Additional Information

The successful candidate will be expected to maintain confidentiality, promote equality and inclusion, and contribute to the continuous improvement of recruitment and People & Culture services. Flexibility may be required to attend occasional events or work outside standard hours.

This is an excellent opportunity for someone with recruitment coordination and HR systems experience who wants to contribute to an inclusive workforce and improve HR processes within a public service organisation.