Recruitment Administrator

University Hospital Southampton NHS FT; Southampton; On-site; GBP 23,000 - 27,000; Full time

Job summary

University Hospital Southampton NHS Foundation Trust is seeking a Recruitment Administrator to support the end-to-end recruitment process across the Trust. You will handle candidate communications, coordinate interviews, and ensure smooth onboarding while maintaining accurate recruitment records.

The role requires attention to detail, customer service focus and collaboration with hiring managers. It offers permanent employment and opportunities to develop within the Talent Acquisition team.

Qualifications

• Good standard of general education (5 GCSEs including English and Maths)
• NVQ 3/A Level qualification (or equivalent) in a business-related subject or equivalent experience

Responsibilities

• Support end-to-end recruitment from vacancy creation through to appointment
• Manage candidate communications and respond to recruitment enquiries
• Coordinate interview arrangements and issue interview invitations
• Process recruitment documentation accurately within set timescales
• Maintain recruitment records and systems to ensure data accuracy
• Support pre-employment checks and onboarding activities
• Work with hiring managers, candidates and colleagues to deliver an efficient recruitment service
• Monitor recruitment activity and escalate issues as appropriate
• Ensure compliance with NHS Employment Check Standards and Trust policies
• Contribute to continuous improvement within Talent Acquisition

Education

5 GCSEs including English and Maths

NVQ 3/A Level in business-related subject

Tools

NHS ESR HR Payroll system

Excel

Complex databases

Job description

Job Overview

University Hospital Southampton NHS Foundation Trust (please change where appropriate e.g. Health Innovation Wessex (HIW) etc) is delighted to offer a fantastic opportunity to work with us.

Job Overview

University Hospital Southampton NHS Foundation Trust (please change where appropriate e.g. Health Innovation Wessex (HIW) etc) is delighted to offer a fantastic opportunity to work with us. Job Title: Recruitment Administrator
Contract Type: Permanent
Under current Home Office rules, this role is not eligible for Skilled Worker visa sponsorship.
Please be advised that this vacancy may close earlier than stated if we receive a large number of applications.
Main duties of the job
This is an exciting opportunity to join our team in Talent Acquisition and support the delivery of recruitment services across one of the largest Trust of the South of England.
As a Recruitment Administrator, you will play a key role in supporting candidates and hiring managers throughout the recruitment journey. You will undertake a variety of administrative tasks, maintain recruitment systems, and ensure that candidates receive a professional and positive experience from application through to appointment.
This role is ideal for an individual who enjoys working in a fast-paced environment, has excellent attention to detail and is committed to delivering high-quality customer service.
Working for our organisation
As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to. UHS is rated ‘Good’ by the CQC and in the latest national NHS Staff Survey, we were in the top 10 acute trusts for staff engagement and for staff recommending the hospital as a place to work or receive care.
We support flexible working and will consider requests taking into account the needs of the service. UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.
Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 30% lower than London and 17 schools rated outstanding by Ofsted.
We believe that using technology wisely shows strong time management and commitment to innovation. However, personalising your recruitment application to highlight your unique skills and experiences is crucial. Relying too heavily on generic, AI-generated content instead of drawing from your own strengths and accomplishments may lead to your application being rejected if multiple candidates present identical or similar information.

Detailed Job Description And Main Responsibilities

The successful Candidate will be responsible for

• Supporting the end-to-end recruitment process from vacancy creation through to appointment.
• Managing candidate communications and responding to recruitment enquiries.
• Coordinating interview arrangements and issuing interview invitations.
• Processing recruitment documentation accurately and within agreed timescales.
• Maintaining recruitment records and systems to ensure data accuracy and compliance.
• Supporting pre-employment checks and onboarding activities.
• Working closely with hiring managers, candidates and colleagues to deliver an efficient recruitment service.
• Monitoring recruitment activity and escalating issues where appropriate.
• Ensuring compliance with NHS Employment Check Standards, Trust policies and relevant legislation.
• Contributing to continuous improvement initiatives within the Talent Acquisition Team.

Person specification

Qualifications, Knowledge And Experience

Essential criteria

• Good standard of general education (i.e. 5 GCSE’s, including English and Maths, or equivalent level of qualification)
• NVQ 3/A Level qualification (or equivalent) in a business-related subject or equivalent knowledge through relevant experience

Desirable criteria

• Certificate in Personnel Practice
• Experience using the NHS Electronic Staff Record (ESR) HR and Payroll system
• Experience using Excel
• Experience using complex databases
• Recent experience in a complex administrative environment

Trust Values

Essential criteria

• Patient First
• Working Together
• Always Improving