Recruitment Administrative Assistant (Medical & Dental Workforce)

NHS Jobs; Doncaster; Hybrid; GBP 26,000 - 27,000; Full time

Benefits offered by this job

NHS Pension Scheme

Generous holiday entitlement

Health and wellbeing support

NHS Car Lease schemes

Job summary

Doncaster & Bassetlaw Teaching Hospitals NHS FT is seeking a Recruitment Admin Assistant to support the medical and dental workforce recruitment across divisions. You’ll handle the recruitment journey, use NHS Jobs and ESR, and ensure accurate records while providing friendly, efficient service.

The role supports a Monday–Friday onsite presence with a hybrid option and some home-working after training. Band 3 level with strong admin skills and a commitment to service improvement.

Qualifications

• Experience in a customer-focused recruitment/administrative role.
• Proficient with Microsoft Office applications.
• Knowledge of Data Protection and Freedom of Information.
• Experience with NHS Jobs or other e-recruitment systems.
• NVQ Level 2 in Business Administration or equivalent.

Responsibilities

• Provide an efficient recruitment service for medical and dental vacancies.
• Support the full recruitment journey from advert to pre-employment checks and offers.
• Use Trac, NHS Jobs, ESR and MS Office to maintain accurate records.
• Check professional registrations, licences to practise and qualifications.
• Liaise with managers and candidates to meet deadlines.

Skills

Customer service

Administrative experience

Microsoft Office

Data protection

Communication skills

Education

NVQ Level 2 in Business Administration

Tools

Trac

NHS Jobs

ESR

Microsoft Office

Job description

Recruitment Administrative Assistant (Medical & Dental Workforce)

The closing date is 04 October 2026

Are you an organised, approachable administrator who enjoys helping people and making processes run smoothly? We are looking for a Recruitment Admin Assistant to join our friendly team at Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust.

In this varied and rewarding role, you will help us predominantly provide a comprehensive and timely Recruitment service to clinical divisions across the Trust. With a particular focus on medical and dental workforce recruitment, you will support candidates and colleagues from the point a vacancy is approved to be advertised through to completion of pre-employment checks and appointment. You will work in accordance with current legislation, NHS Employment Check Standards, best practice and relevant local and national terms and conditions.

You do not need to know everything about medical staffing from day one. We will value your transferable administrative and customer-service experience, your willingness to learn, and your commitment to providing a kind, accurate and responsive service.

Interviews will be held on Monday 19th October 2026.

Main duties of the job

By joining our Medical HR Team, you'll play a key role in supporting the recruitment and management of medical staff across DBTH. You will work in a collaborative and supportive environment, with opportunities for personal and professional growth.

Provide an efficient and welcoming recruitment service for medical and dental vacancies across designated divisions.

Support the full recruitment journey, including placing adverts, coordinating shortlisting and interviews, arranging panels, completing pre-employment checks and issuing offer letters.

Use systems including Trac, NHS Jobs, ESR and Microsoft Office to maintain accurate, timely and confidential records.

Check professional registration, licences to practise and relevant qualifications, and support the issuing of contracts of employment.

Maintain information relating to doctors in training, rotations and medical staff rotas.

Respond to enquiries in person, by telephone and electronically, providing helpful first-line support and seeking guidance where appropriate.

Liaise with managers, candidates, payroll colleagues and other stakeholders to ensure information is shared accurately and deadlines are met.

Support exception reporting, audit and quality-checking activity, departmental projects and continuous service improvement.

About us

DBTH is one of Yorkshire's Leading acute trusts, serving a population of more than 440,000. Our services are based over three main hospital sites and several additional services.

At Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust, you will be part of Team DBTH. The Medical HR team works collaboratively with colleagues across the organisation to help recruit and support the medical and dental workforce who deliver care to our communities.

We are committed to an inclusive working environment where colleagues are treated with kindness and respect, encouraged to develop, and empowered to make a positive contribution. Our We Care values and the DBTH Way guide how we work: being kind, inclusive, person-centred, empowering, accountable and collaborative, while listening attentively and acting with integrity, honesty, courage and positivity.

As an equal opportunities employer, we encourage applicants from all sectors of the community, particularly from under-represented groups including those with disabilities, members of our ethnic minorities and LGBTQ+ communities.

Benefits

• Extensive range of learning opportunities
• NHS Pension Scheme
• Generous holiday entitlement in line with Terms & Conditions
• Comprehensive health and wellbeing support
• NHS Car Lease schemes and a range of salary sacrifice schemes
• Discounts on restaurants, getaways, shopping and finance through external providers

Job responsibilities

The service is required to have an onsite presence Monday to Friday, however there is a hybrid working option and following the induction and training period there will be the opportunity to work from home one day per week. This post will be required to work on a Friday and on site, however the remaining days can be discussed once trained.

We would be pleased to hear from you if you have experience in a customer-focused recruitment or administrative role, have worked in a busy office environment and are comfortable using Microsoft Office applications. You will bring clear communication, a confident and courteous telephone manner, strong attention to detail and the ability to organise your workload to meet deadlines. Experience of NHS recruitment, ESR, NHS Jobs or other e-recruitment systems would be welcomed, but is not essential.

You will join a team that will support you to learn, contribute and make a meaningful difference from your first day.

Contact

For further information or an informal discussion about the role, please contact Hazel Elimlahi at [e-mail] or Claire Moore at [e-mail].

Please refer to the job description and person specification attached to the advert for full details of the role. We encourage you to read both documents carefully before submitting your application.

Please note, if your application is successful you will be required to present original certificates of qualifications that are listed in the person specification under essential.

Certificate of sponsorship

If you may require sponsorship under the Skilled Worker or Health and Care Worker visa route, please check the current eligibility requirements on GOV.UK before applying by searching for Check if you need a UK visa. Eligibility depends on the roles occupation code and the immigration requirements in force at the time of application.

Please note that this Band 3 role is not eligible for sponsorship under the Skilled Worker or Health and Care Worker visa routes. Applicants must therefore already have the right to work in the UK without sponsorship for this post.

Person Specification

Knowledge & Experience

• Experience in a relevant customer focused transactional Recruitment/Administrative role
• Experience of working in a busy office environment
• Working knowledge of Data Protection and Freedom of Information legislation
• Comprehensive use of Microsoft Office applications e.g., Word, Excel
• Working knowledge of Medical Staff terms and conditions
• Knowledge of NHS Jobs or other e recruitment systems
• Knowledge of NHS (e.g. Resident Doctor recruitment and training)
• Awareness of 'best practice' in recruitment & selection

Qualifications & Training

• NVQ level 2 in Business Administration or equivalent relevant qualification or equivalent relevant training and experience
• Evidence of continued professional development

Personal Attributes & Skills

• Ability to work as part of a team
• Committed to service improvement
• Ability to work to tight time scales
• Flexible approach to working and hours of work
• Able to manage own time, prioritising and making decisions to ensure strict deadlines are met
• Good analytical and numerical skills

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Doncaster & Bassetlaw Teaching Hospitals NHS FT

£25,760 to £27,476 a yearPro Rata Per Annum