Recruitment Administrator

University Hospitals Dorset; Bournemouth; Hybrid; GBP 26,000 - 27,000; Full time

Job summary

University Hospitals Dorset's Recruitment Team, based at Yeoman's House, offers the chance to guide managers and candidates through the full recruitment journey. After training, you may work from home part of the week and travel to Bournemouth/Poole hospitals as needed.

You will handle policies, pre-employment checks, offers and onboarding with a professional, customer‑focused approach. We value accuracy, teamwork and clear communication, with ongoing opportunities to develop your HR skills

Qualifications

• Good standard of general education or equivalent demonstrable work experience.
• Vocational level 3 qualification in relevant field (IT/HR/Administration) or equivalent level of experience.
• European Computer Driving Licence or other relevant IT qualification
• Recruitment training / qualification

Responsibilities

• Work at pace to support recruiting managers and candidates through the recruitment journey.
• Support pre-employment checks in line with NHS Employment Check Standards.
• Advise managers on recruitment policies and best practice.
• Prepare and issue conditional offers and employment contracts.
• Complete pre-employment checks accurately and efficiently.
• Contribute to reducing vacancies and maintaining safe staffing.
• Attend recruitment events to promote the Trust.
• Respond to manager and candidate inquiries promptly.

Skills

Attention to detail

Communication skills

Administrative experience

HR systems knowledge

Education

General education or equivalent

Vocational qualification in IT/HR/Administration

EU Driving Licence

Tools

ESR

Trac

Outlook

Excel

Word

Job description

Department name 01. UHD - General Recruitment Site Yeoman's Way - with occasional days at Bournemouth or Poole Hospitals Town Bournemouth Salary £25,760 - £27,476 pa Salary period Yearly Closing 12/10/2026 23:59 Interview date 22/10/2026

As University Hospitals Dorset we are a three site acute trust with ‘university hospital’ status through our partnership with Bournemouth University, working with an annual budget of £730m.

We offer highly regarded health services, employing some 10,000 staff. Our ambitious £500m transformation programme is well on the way to delivering state-of-the-art facilities over the next two years to meet the current and future healthcare needs of the populations we serve.

In an Area of Outstanding Natural Beauty with over seven miles of sandy beaches you’ll find inspirational opportunities to achieve your perfect work/life balance. With the New Forest and the Purbecks on our doorstep, we’re also less than three hours from London by road or train. The thriving towns of Poole, Bournemouth and Christchurch give way to idyllic villages and unspoilt landscapes just minutes from our hospitals.

We believe that having a diverse workforce, and allowing people to be themselves, is essential in ensuring we offer an inclusive, welcoming and productive place to work.

We especially welcome applications from minority groups in the community who may be underrepresented in our workforce.

At UHD our active staff network groups are the Women's Network, Black Asian Minority Ethnic Group (BAME), Pride Network, European (EU), Pro Ability Staff Network, and the Armed Forces Support Group.

As a Trust we are proudly signed up to the Disability Confident and Armed Forces Covenant guaranteed interview schemes.

We are aware that some candidates may choose to use AI tools to support the preparation of their application. While this is not discouraged, we kindly remind applicants that submissions should remain an honest and accurate representation of your own experience and suitability. Personal integrity is an important part of the recruitment process.

Job overview

If you're looking for an exciting new career opportunity and have experience in Recruitment, Human Resources, or a busy administrative role that requires excellent organisational skills and attention to detail, we'd love to hear from you!

The Recruitment Team at University Hospitals Dorset is based in modern offices at Yeoman's House, with the flexibility to work from home for part of the week following your initial training period. As part of this fast-paced and supportive team, you will work closely with recruiting managers across our hospital sites, guiding them through the recruitment process and maintaining regular contact with candidates.

We pride ourselves on working collaboratively, supporting one another to deliver an outstanding service to both managers and applicants. Whatever your background, you will share our values and be committed to providing a professional, efficient, and customer-focused recruitment service.

Excellent communication and interpersonal skills are essential, enabling you to support managers with best practice recruitment processes and ensure candidates progress smoothly through recruitment and onboarding.

Base Location: Yeoman's House (behind Castlepoint Shopping Centre), with occasional travel to Bournemouth and Poole Hospitals.

Interview Date: Thursday 22nd October

Home Working: Following a three-month training period, we offer partial home working, with the option to work from home for up to 40% of your contracted hours per week.

Please note: this vacancy may close earlier than the advertised closing date if we receive a high volume of applications. We therefore encourage interested applicants to apply as soon as possible.

Unfortunately we are unable to offer sponsorship for this role.

Main duties of the job

Main duties of the job include:

Work at pace to support recruiting managers and candidates throughout the recruitment journey, contributing to the Trust’s 30‑day time‑to‑hire target.

Support candidates to understand pre‑employment check requirements in line with NHS Employment Check Standards.

Advise managers on recruitment policies, procedures and best practice.

Prepare and issue conditional offer letters and employment contracts.

Complete all pre‑employment checks accurately and efficiently.

Contribute to reducing vacancy levels and maintaining safe staffing across the Trust.

Attend recruitment events on occasion to promote the Trust and support candidate attraction.

Respond to telephone and email enquiries from managers and candidates in a timely and professional manner.

Working for our organisation

UHD are investing, developing and transforming Trust services in line with the New Hospital Programme. As part of this, some services may move site this year or next, either temporarily or permanently. Recruiting Managers will be happy to answer any service‑specific questions at interview.

If a role or service relocates as part of a planned move, excess mileage will not be reimbursed. Travel from home to the new work base will be classed as a normal commute. Any other changes will be managed under Trust or national terms and conditions.

UHD has active networks including Women’s, BAME, Pride, EU, Pro Ability, and Armed Forces. We support Disability Confident and Armed Forces Covenant interview schemes.

AI tools may be used, but applications must honestly reflect your own skills and experience. Integrity is key to our recruitment process.

Detailed job description and main responsibilities

To understand the role in more detail please read the full job description and person specification documents which are attached to this advert

Person specification

Qualifications

• Good standard of general education or equivalent demonstrable work experience
• Vocational level 3 qualification in relevant field (IT/HR/Administration) or equivalent level of experience.
• European Computer Driving Licence or other relevant IT qualification
• Recruitment training / qualification

Experience

• Demonstrable experience of dealing with recruitment issues
• Administrative experience in a busy office environment
• Experience in using ESR and Trac or other ATS or HR systems.
• Able to use Microsoft Outlook, Excel, Word to an intermediate level
• Able to evidence the ability to quickly learn new HR systems and software

Personal Attributes

• Professional approach to customers
• Flexible and willing to commit to achieving results and meeting deadlines
• Excellent attention to detail

Please note:

Staff recruited are expected to be available to work flexibly across all our Trust locations to meet service demands.

This advert may be closed early if sufficient applications are received.

COVID-19 vaccination remains the best way to protect yourself and our patients from the virus when working in our healthcare settings. Whilst this vaccination is not a condition of employment we do encourage our staff to get vaccinated.

Internal Candidates: staff employed prior to merger who voluntarily change jobs will be appointed to UHD terms and conditions.