HR Officer

Royal Surrey NHS Foundation Trust; Leatherhead; On-site; GBP 44,963,000 - 49,594,000; Part time

Benefits offered by this job

Flexible working

Job summary

Royal Surrey NHS Foundation Trust in Leatherhead is seeking two HR Officers (Band 4) to join the Flexi-Bank Recruitment Team on a 6-month basis. The role focuses on end-to-end recruitment processing, supporting managers and ensuring timely onboarding for NHS staff.

The post operates 9am-5pm with flexible working considered to meet service needs. Training and development support, with access to ESR and TRAC systems, and a commitment to fair and compliant recruitment processes.

Qualifications

• Experience in recruitment or HR administration.
• Proficient in Word, Excel and PowerPoint.
• Able to handle confidential information.
• Knowledge of ESR and TRAC systems.
• Understanding of payroll and recruitment timelines.

Responsibilities

• End-to-end recruitment processing from manager contact to posting vacancies.
• Ensure recruitment documents meet branding requirements.
• Validate interview panel scores for fair and equitable selection.
• Support NHS mandatory pre-employment checks with Recruitment Administrators.
• Investigate information on applications for accuracy and completeness.
• Ensure ESR data is entered correctly and meets payroll deadlines.

Skills

Recruitment / HR admin experience

MS Office (Word, Excel, PowerPoint)

Administrative processes knowledge

Confidential information handling

ESR and TRAC system

Education

A Level or CIPD Level 3 with 1 year HR experience or 3 years HR experience

Job description

Main area Human Resource Grade Band 4 Contract Bank: 6 months (Monday to Friday 9AM to 5 PM) Hours Flexible working - 37.5 hours per week Job ref 384-SM-HR Officer

Employer Royal Surrey NHS Foundation Trust Employer type NHS Site Surrey and Borders Partnership NHS Foundation Trust HQ Town Leatherhead Salary £16.73 Per hour Salary period Hourly Closing 11/10/2026 23:59

HR Officer

Band 4

Job overview

Important Information for Applicants

This vacancy is for Surrey and Borders Partnership NHS Foundation Trust (SaBP).

This role is offered through Flexi-Bank, a collaborative temporary staffing service delivered in partnership between Surrey and Borders Partnership NHS Foundation Trust and Royal Surrey NHS Foundation Trust. Royal Surrey NHS Foundation Trust acts as the host provider and manages the recruitment, onboarding and administrative processes on behalf of Surrey and Borders.

Please note that although Royal Surrey NHS Foundation Trust branding may appear on this advert and within the recruitment system, successful applicants for this vacancy will undertake bank shifts for Surrey and Borders Partnership NHS Foundation Trust.

Work Location:

18 Mole Business Park, Leatherhead, Surrey, KT22 7AD

Why join Flexi - Bank?

• Work flexibly - choose shifts that suit your lifestyle and availability
• Access more opportunities - pick up shifts across mental health and community
• Get paid fairly and on time - competitive rates and fast access to earnings through Stream
• Stay supported - benefit from training, development and guidance from our dedicated Temporary Staffing Team

Main duties of the job

HR Officer Opportunity - Recruitment Team until 31st March 2027

We are looking to recruit two HR Officers to join our supportive Recruitment Team during a period of increased recruitment activity across the Trust. This is an excellent opportunity for individuals who are passionate about delivering outstanding customer service and developing their knowledge of NHS recruitment and workforce processes.

Interviews will be held on 21st October,2026

The post will support recruitment across a diverse range of Trust services. This role offers the opportunity to build strong working relationships with managers and stakeholders while gaining a broad understanding of how recruitment supports service delivery across the organisation. We are seeking someone who is confident in providing advice and guidance, willing to constructively challenge inefficient practices, and committed to continuous improvement.

Working for our organisation

Surrey and Borders Partnership NHS Foundation Trust is the leading provider of health and social care services for people of all ages with mental ill-health and learning disabilities in Surrey and North East Hampshire. We also provide social care services for people with a learning disability in Croydon and ASD and ADHD assessment services in Hampshire.

We actively seek to engage people who use our services and our communities in improving the mental wellbeing of the local population. We work closely with other NHS and voluntary sector organisations who provide services and support people who use services and carers.

Surrey is a beautiful county lying just 30 minutes away from Central London and from the South Coast.

Our historic market towns and bustling districts are enveloped in wonderful countryside, and our excellent road and rail networks bring the rest of the country within easy reach.

For international travel, both Gatwick and Heathrow airports are nearby.

Please note that we reserve the right to close posts as soon as sufficient applications are received.

Detailed job description and main responsibilities

Job responsibilities

• Responsible for the end-to-end processing of recruitment from contacting managers to recruit to their vacancy posts on receipt of leaver notifications and to ensure that jobs are advertised within agreed KPIs.
• Ensure all recruitment documentation is issued in the correct format with relevant inclusions or exclusions and ensure that they meet Trust branding requirements.
• Validate interview panel scores taking into account applications from those with a protected characteristic to ensure that selection has been fair and equitable.
• Support the Recruitment Administrators to ensure that they process all NHS Mandatory pre-employment checks thoroughly and in line with the Recruitment policy and procedure.
• Responsible for ensuring thorough investigation of information provided on application form is true and correct, through use of own initiative in seeking confirmatory sources of information.
• Responsible for ensuring the work output is of high quality and carried out to a high standard, ensuring that all recruitment administration is carried out in a timely manner, meeting internal deadlines, quality standards and KPIs, relevant national frameworks and legal requirements.
• Ensure that all ESR input is completed accurately and in line with the payroll deadlines for staff to be paid correctly and on time.

Please find a full detailed list of main responsibilities in the Job Description document attached to this advert.

The Recruitment Service runs from 9am-5pm. Flexible working will be considered as long as it supports service need.

Person specification

Qualifications

• Educated to A Level standard or CIPD Level 3 with 1 year experience in an HR environment or 3 years experience in an HR environment

Experience

• Experience of working in a recruitment or HR administration role
• Experience working in an office environment using Microsoft Office including Word, Excel and PowerPoint
• Good working knowledge of administrative processes e.g. electronic filing systems and formatting documents/reports
• Experience handling confidential information
• ESR and TRAC System