Resourcing Administrator

Medway NHS Foundation Trust; Gillingham; On-site; GBP 21,000 - 27,000; Full time

Job summary

Medway NHS Foundation Trust is seeking an administrative recruitment professional to provide high-quality support across the recruitment process. You will deliver timely advisory and administrative services to managers and applicants in a fast-paced NHS environment.

You will conduct pre-employment checks, manage interview scheduling, update systems daily and assist with events, ensuring GDPR compliance and up-to-date recruitment procedures.

Qualifications

• English and Mathematics GCSE or equivalent.
• NVQ 3 Level or equivalent experience.
• Proficiency with Microsoft Outlook, Excel and Word; ability to use internet and email applications.
• Experience in customer service or dealing with the general public.
• Knowledge of GDPR and its application.
• Knowledge of equality and diversity issues and their impact on recruitment.

Responsibilities

• Deliver an excellent recruitment service to managers, staff and applicants through administrative and advisory support across the recruitment process.
• Ensure requests regarding employment within the Trust are handled per key performance indicators.
• Contact candidates to set up interview schedules verbally and electronically; prepare recruitment packs and deliver them to panel members.
• Conduct all pre-employment checks in line with NHS Employers guidance.
• Ensure DBSs and Work Permits are up to date and compliant with Trust Policies/UKBA/CQC/NHSLA.
• Keep recruiting managers up to date with progress of successful candidates.
• Produce offer letters and contracts to successful or unsuccessful candidates.
• Update recruitment systems daily and maintain data accuracy.
• Assist with recruitment events or initiatives throughout the year.
• Keep knowledge of recruitment procedures and legislation/Trust policies up to date.
• Attend to any other duties as delegated.

Skills

Organisational skills

Teamwork

Education

English and Mathematics GCSE or equivalent

NVQ 3 Level or equivalent experience

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Internet & Email

Job description

Detailed job description and main responsibilities

Ensure the delivery of an excellent recruitment service to managers, staff and applicants through provision of administrative and advisory support throughout the recruitment process.

To ensure that all requests regarding employment within the Trust are dealt with as per key performance indicators.

Contact candidates to set up interview schedule both verbally and electronically, prepare recruitment packs for interviews and deliver them to the panel members in a timely manner.

Conduct all pre-employment checks for successful candidates in line with NHS Employers guidance.

Ensuring that DBS's and Work Permits of current staff are in date and that any necessary work is completed to ensure compliancy with Trust Policies/UKBA/CQC/NHSLA.

Work with recruiting managers to ensure that they are kept fully up to date with the progress of their successful candidate.

Produce offer letters and contracts to successful/unsuccessful candidates.

Ensure that all recruitment systems are updated and maintained on a daily basis.

Assist with any recruitment events or initiatives that the Trust undertakes throughout the year.

Ensuring that knowledge of recruitment procedures and legislation/Trust policies is up to date at all times.

Any other duties as may be delegated or to provide assistance to other parts of the Directorate administration if requested

Person specification

Qualifications

Essential criteria

• English and Mathematics GCSE or equivalent
• NVQ 3 Level or equivalent experience

Knowledge

Essential criteria

• Working knowledge of Microsoft Packages (essentials include outlook, excel & word), ability to use internet and email applications
• Experience of customer service or dealing with general public
• Knowledge of GDPR and its application
• Knowledge of equality and diversity issues and their impact on the work within recruitment

Experience

Essential criteria

• Experience of working as an administrator in a complex and forward-thinking organisation
• Working in a pressurised environment, responding to numerous daily deadlines and ever changing priorities
• Previous administration experience necessary

Skills

Essential criteria

• Able to organise, prioritise and adjust own workload in relation to the priorities of the department on a daily basis
• Able to work as part of a multi-disciplinary team to ensure high quality administrative support

Values Based Question

Essential criteria

• Give an example of a time when you have gone the extra mile to help someone

We welcome applications irrespective of people's age, disability, gender identity and gender expression, race or ethnicity, religion or belief, sexual orientation, or other personal circumstances. We have policies and procedures in place to ensure that all applicants are treated fairly and consistently at every stage of the recruitment process, including the consideration of reasonable adjustments for people who have a disability.

All staff no matter where they work or which age group of patients they work with must be aware of their responsibility to act when they feel a child, young person or vulnerable adult has been or is at risk of abuse.

We are a fully non-smoking Trust. Smoking is completely prohibited in all Trust buildings, grounds and car parks for patients, visitors, staff and contractors.

This Local Employment Partnership Employer shares information about new starters with Jobcentre Plus, for statistical purposes only.