Records & Archives Administrative Specialist

Ministry of Justice; Retford; On-site; GBP 21,000 - 25,000; Full time

Job summary

Ministry of Justice in the United Kingdom is seeking an Administrative Support role at HMP Ranby to provide routine office assistance and manage prisoner records, ensuring secure and accurate filing and timely handling of requests.

You will perform daily filing, receive information from other establishments, distribute post and faxes, and support general administrative tasks in line with local procedures. This is a non-operational, on-site role.

Responsibilities

• Undertake filing on a daily basis to provide effective record keeping in line with local procedures
• Request and receive information/records from other establishments
• Store records appropriately / forward the back record or abscond record to the requesting establishment in a timely manner
• Send, collect and distribute faxes to appropriate staff
• Deliver and collect post where appropriate
• Maintain the filing system of the previous year’s files so they are moved to archive and the oldest archive years files are sent for destruction in accordance with required standards (e.g. data protection) Undertake other administrative tasks including :
• Provide administrational assistance in area of work
• Maintain accurate filing system for area of work
• Respond to queries relating to area of work, redirecting where required

Job description

Ministry of Justice in the United Kingdom is seeking an Administrative Support role at HMP Ranby to provide routine office assistance and manage prisoner records, ensuring secure and accurate filing and timely handling of requests.

You will perform daily filing, receive information from other establishments, distribute post and faxes, and support general administrative tasks in line with local procedures. This is a non-operational, on-site role.