Receptionist/Business Administrator

Joss Search & Selection Ltd; Greater London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A global investment firm is seeking a Receptionist / Business Administrator to support its busy Front of House operations. This role involves managing reception duties, coordinating events, and handling various administrative tasks. The ideal candidate will have a minimum 2:1 degree and possess excellent organisational, communication, and digital skills. The position offers a collaborative environment and professional growth opportunities, with core hours from 07:00–19:00 and various benefits, including a discretionary bonus and private medical coverage.

Benefits

Discretionary bonus

Private Medical

25 days holiday

Core office hours

Qualifications

• Exceptional attention to detail and ability to manage multiple priorities.
• Comfort with automation and streamlining processes.
• Calm, discreet, and confident nature essential.

Responsibilities

• Manage reception: answering calls and greeting guests.
• Support candidate interviews and assessments.
• Organise internal and external events.

Skills

Excellent administrative capability

Strong digital literacy

Fast typing skills

Strong written and verbal communication

Organisational skills

Adaptability

Education

Minimum 2:1 degree or international equivalent

Tools

Outlook

Word

Excel

PowerPoint

Job description

Receptionist / Business Administrator

We are delighted to be working on a brilliant Front of House and Business Support position with a global investment firm undergoing an exciting period of growth and change. This role sits at the heart of the business, offering variety, pace, and strong exposure across internal teams. You will be joining a friendly, collaborative, low-ego environment where everyone is willing to pitch in and support one another.

Responsibilities

• Managing reception: answering calls, greeting guests, preparing meeting rooms
• Supporting candidate interviews and assessments
• Ensuring security procedures are followed for all visitors
• Supervising contractors and maintaining relevant records
• Office diary management, including booking meeting rooms and coordinating events
• Liaising with contractors and suppliers
• Organising internal and external events
• Assisting with ad hoc project work for various teams
• Managing office expenses, purchase orders, petty cash, and invoices
• Daily interaction with cleaners, suppliers, and building management
• Procurement across departments such as stationery, catering, facilities, and IT
• Managing post, deliveries, couriers, and taxi bookings
• Updating office management procedures and maintaining accurate records
• Booking travel and creating itineraries for staff trips
• Managing gym attendance tracking
• Procuring and creating branded materials
• Supporting the office as qualified First Aiders and Fire Wardens

The successful candidate will hold a minimum 2:1 degree (or international equivalent) and bring strong academic foundations. You will have excellent administrative capability, strong digital literacy, and confidence using Outlook, Word, Excel, and PowerPoint. Fast typing skills, the ability to learn new tools quickly, and a comfort with automation or streamlining processes are highly valued.

You will have exceptional attention to detail, the ability to manage multiple priorities at pace, and a friendly, enthusiastic, and professional manner. Strong written and verbal communication skills are essential. A calm, discreet, and confident nature is key, alongside initiative, problem-solving ability, and a proactive, collaborative approach. Someone who is organised, adaptable, and thrives in a fast-moving environment will excel in this role.

Benefits

• Core office hours: 07:00–19:00
• Discretionary bonus
• Private Medical
• 25 days’ holiday
• And more!

This is a fantastic Receptionist / Business Administrator opportunity that won’t be around for long — apply now!

Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together.