Receptionist

MHA; Cardiff; On-site; GBP 18,000 - 25,000; Full time

Job summary

A leading firm of chartered accountants in Cardiff seeks a Receptionist to manage the reception area, greeting visitors and maintaining a welcoming environment. Responsibilities include answering the switchboard, organizing meeting rooms, and assisting with secretarial tasks. This role requires a friendly demeanor and excellent organizational skills to support both clients and staff effectively.

Responsibilities

• Manage the reception area and carry out receptionist duties.
• Answer switchboard and take/relay messages.
• Greet visitors and maintain daily signing in sheets.
• Organise meeting room bookings and ensure cleanliness.
• Assist with typing and secretarial work as needed.

Job description

At MHA, we take the time to create great relationships with our clients to become not just their trusted advisers, but valued partners that face the future together.

As a Top 11 firm of chartered accountants, tax and business advisers, we work in partnership with clients ranging from entrepreneurs and individuals to multi-national corporations. We work together to navigate an ever-changing business world and proactively identify the opportunities that tomorrow presents.

Purpose of the Role

To manage the reception area, carry out relevant receptionist/and some secretarial duties and to present a professional, friendly image of the firm.

Main Responsibilities

• Answer switchboard and take/relay messages as appropriate
• Greet visitors, sign visitors in and out, offer refreshments
• Maintain daily signing in sheets
• Place newspapers/periodicals/brochures in reception
• Take/organise bookings for meeting rooms/daily check of meeting rooms to ensure tidy and organised for meetings
• Arrange catering for lunches/meetings and order/keep stock
• Collate/update telephone extension lists
• Arrange installation of telephone requirements (where appropriate)
• Report and arrange work on broken telephones
• Assisting with typing and secretarial work, as and when required
• Test fire alarm (where appropriate)
• Open, scan and distribute daily post, and deal with outgoing post (recording & franking)
• Scanning of documents and upload to CCH
• Co-ordinate internal IT visits
• Co-ordinate and keep records of maintenance visits