Receptionist / Operations Assistant

TSR Legal; Spalding; On-site; GBP 21,000 - 25,000; Full time

Job summary

TSR Legal is seeking a professional receptionist to join the business support team in a fast-paced environment. You will cover switchboard and reception, ensure meeting rooms are tidy, provide refreshments, and handle mail, couriers, and stationery.

You’ll also assist with travel bookings and conference setup, and participate in training and events organization. The role suits someone with experience in a professional services setting, capable of multi-tasking across facilities, admin, and

Qualifications

• Professional, well-presented receptionist with experience in a professional services environment.
• Flexibility to cover switchboard and reception during absences and openings.
• Comfortable coordinating meetings, travel bookings, and training events.

Responsibilities

• Provide switchboard / reception cover as needed including opening up in the morning.
• Assist with ensuring meeting rooms are cleared and tidy before/after meetings.
• Provide refreshments for clients and meetings as required.
• Undertake routine facilities tasks such as heating/cooling settings and park safety.
• Assist with fire alarm checks and emergency lighting monthly checks.
• Move files/boxes between departments and buildings as needed.
• Open incoming mail, manage post/dx, weigh/frank stamps and arrange couriers.
• Distribute correspondence and maintain supplies in print and kitchen areas.
• Arrange travel and hotel bookings and coordinate training/course bookings.
• Set up telephone hearings and conference calls.

Skills

Switchboard

Reception duties

Meeting room coordination

Client hospitality

Facilities support

Mail and couriers

Tools

Franking machine

Post/mail system

Video conference setup

Job description

Our top tier, corporate legal Client are now seeking a professional, well presented Receptionist to join their growing Client.

As an integral part of the business support team, your duties will include:

• Provide Switchboard / Reception cover at times of annual leave/sickness absence as required including opening up in the morning
• Assist reception with ensuring meeting rooms are cleared and tidy prior to and after meetings
• Provide refreshments for clients and meetings as required
• Undertake routine and regular maintenance tasks such as heating and cooling settings, ensuring the car park is kept safe for staff and visitors, monitoring temperature of zip taps, issuing door toggles, issuing office keys
• Assist with fire alarm checks and carry out monthly checks for emergency lighting and fire exit doors. Log accordingly
• Assist with moving files and boxes between departments and buildings
• Undertake opening of incoming mail and DX, collect outgoing mail and DX from the designated collection points at set times, weigh, frank/stamp and place in relevant post trays, pack relevant mail bags, keep the franking machine in credit, provide monthly statistics of postage costs and arrange couriers. Deliver and collect mail to and from post office, post box or the locality as required
• Distribute correspondence, incoming faxes and further incoming mail throughout the working day, either electronically or physically
• Maintain paper stock levels in all print machines each morning
• Maintain stock levels in all kitchens each morning
• Keep supplies and stationery storage areas tidy
• Assist with organisation of In-House training including setting up of any video conference or webinar facilities
• Arrange travel and hotel bookings including liaison with travel agent and monitoring of the travel booking email inbox
• Arrange course and conference bookings
• Telephone hearing and conference call set up

In return the company offer a range of impressive benefits, free parking and the opportunity to work for a well respected legal firm who are renowned for looking after their staff from the offset.

This role would suit somebody who has worked within a professional services environment on either a full time or job share basis.