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Rapier Employment; Stourbridge; On-site; GBP 26,000 - 30,000; Full time

Benefits offered by this job

Office dog

Job summary

Rapier Employment is seeking a reliable Administrator for our Ground works client in Stourbridge to support day-to-day office and accounts tasks, including data entry, document management, and customer communication. Proficiency in Microsoft Excel and Outlook is essential, with strong attention to detail and organisational skills.

This permanent, full-time role offers a 07:30-16:00 schedule Monday to Friday, with flexible start times depending on the candidate, and a pay scale of £26,436.80 to

Qualifications

• Minimum 3 years’ experience working in administration.
• Strong organisational and time-management skills.
• Proficient in Microsoft Excel and Outlook.
• Experience in invoicing and data entry.
• Right to work in the UK.
• Permanent, full-time position; not suitable for part-time work.

Responsibilities

• Assist the accounts department with organising, processing, and filing invoices.
• Input and maintain data using Excel and internal systems.
• Answer calls and direct enquiries to the appropriate personnel.
• Manage and file delivery tickets from site locations, keeping records accurate.
• Monitor and respond to emails in a timely manner.
• Create and manage PDF files for customer orders and company documentation.
• Maintain electronic and paper filing systems for easy access.
• Support general office administration duties as required.
• Assist with document preparation, record keeping, and data management.
• Ensure confidentiality and accuracy of company information.

Skills

Data entry

Time management

Telephone manner

Attention to detail

Tools

Microsoft Excel

Microsoft Outlook

Job description

Rate of pay: £26,436.8 - £30,000 (Depending on experience).

Days of work: Monday-Friday.

Hours of work: 07:30-16:00 (flexible depending on the candidate).

Job Summary

Our Ground works Client based in Stourbridge are seeking a reliable and organised Administrator to support the day-to-day operations of their office and accounts team. The successful candidate will be responsible for administrative tasks, data entry, document management, customer communication, and assisting with accounts-related activities. This role requires strong attention to detail, excellent organisational skills, and proficiency in Microsoft Office applications, particularly Excel and Outlook.

This is a permanent vacancy via rapier employment.

Key Responsibilities:

• Assist the accounts department with organising, processing, and filing invoices.
• Accurately input and maintain data using Microsoft Excel and internal systems.
• Answer incoming telephone calls professionally and direct enquiries to the appropriate personnel.
• Manage and file delivery tickets received from site locations, ensuring records are accurate and up to date.
• Monitor and respond to emails in a timely and professional manner.
• Create, organise, and manage PDF files for customer orders and company documentation.
• Maintain electronic and paper filing systems to ensure documentation is easily accessible.
• Support general office administration duties as required.
• Assist with document preparation, record keeping, and data management.
• Ensure confidentiality and accuracy when handling company information and records.
• Work closely with colleagues across departments to support operational requirements.

Role Requirements:

• Minimum 3 years’ experience working in administration.
• Strong and Stable work History.
• Competent in Microsoft Excel, including data entry and spreadsheet management.
• Previous Experience managing Invoices.
• Proficient in Microsoft Outlook and email communication.
• Strong organisational and time management skills.
• Good telephone manner and communication skills.
• High level of accuracy and attention to detail.
• Ability to prioritise workload and meet deadlines.
• Right to work in the UK.
• Experience in administrative or office support roles.
• This is a permanent Full-time position so is not suitable for those looking for part time work or with working hour restrictions.
• Okay with Dogs, This site has an office dog.