Accounts & Admin Specialist | Excel Expert & Invoicing

Rapier Employment; West Midlands; On-site; GBP 26,000 - 30,000; Full time

Benefits offered by this job

Office dog

Job summary

Rapier Employment in Stourbridge is seeking a reliable Administrator for a permanent role. You will support day-to-day office and accounts tasks, with duties spanning data entry, document management, and customer communication.

The role requires a minimum of 3 years in administration, strong Excel/Outlook skills, and an accurate, detail-oriented approach. Working hours are Mon-Fri, with a dog-friendly site and a permanent full-time position.

Qualifications

• Minimum 3 years' experience in administration.
• Excellent data entry and document management skills.
• Strong organisational and time management abilities.
• Proficient in Excel and Outlook for daily tasks.
• Excellent telephone manners and customer communication.

Responsibilities

• Assist the accounts department with organising, processing, and filing invoices.
• Accurately input and maintain data using Microsoft Excel and internal systems.
• Answer incoming telephone calls professionally and direct enquiries to the appropriate personnel.
• Manage and file delivery tickets received from site locations, ensuring records are accurate and up to date.
• Monitor and respond to emails in a timely and professional manner.
• Create, organise, and manage PDF files for customer orders and company documentation.
• Maintain electronic and paper filing systems to ensure documentation is easily accessible.
• Support general office administration duties as required.
• Assist with document preparation, record keeping, and data management.
• Ensure confidentiality and accuracy when handling company information and records.

Skills

Attention to detail

Organisational skills

Communication skills

Time management

Data entry

Tools

Microsoft Excel

Microsoft Outlook

Internal systems

Job description

Rapier Employment in Stourbridge is seeking a reliable Administrator for a permanent role. You will support day-to-day office and accounts tasks, with duties spanning data entry, document management, and customer communication.

The role requires a minimum of 3 years in administration, strong Excel/Outlook skills, and an accurate, detail-oriented approach. Working hours are Mon-Fri, with a dog-friendly site and a permanent full-time position.