Office Administrator

Interaction Recruitment; Chard Town; On-site; GBP 20,000 - 23,000; Part time

Benefits offered by this job

Salary £13.22 per hour

30 hours per week

Mon-Fri work pattern

Job summary

Interaction Recruitment is seeking an organised Office Administrator to join the Operations team. The role supports invoicing, purchasing and customer communications, with a focus on accuracy and organisation.

You will handle daily invoicing, purchase orders, documentation, and general admin duties, contributing to a safe and efficient office environment. The position is 30 hours per week, Monday to Friday, offering a varied admin role within a busy Operations setting and opportunities to

Qualifications

• Good literacy and numeracy skills and experience in a similar administrative role.
• Excellent organisation and time-management skills.
• Strong attention to detail and accuracy.
• Good verbal and written communication with customers and colleagues.
• Professional and helpful approach when dealing with others.
• Able to manage multiple tasks and meet deadlines.
• Proactive attitude to support the wider Operations team.
• Commitment to Health & Safety and workplace organisation.

Responsibilities

• Complete daily customer invoicing using Navision.
• Raise purchase orders using AX system.
• Prepare and file Import/Export documentation.
• Manage Export Control and IPR documentation per procedures.
• Assist with VAT Intrastat figures and submissions to Head Office.
• Answer calls and direct enquiries to the appropriate department.
• Be first point of contact for customer enquiries and inbound communications.
• Prepare emails, memos, reports, records and quotations.
• Support Sales Ledger and month-end reconciliation of costs.
• Maintain accurate attendance records.
• Order stationery and ad-hoc office consumables.
• Maintain filing and archiving; support Operations daily tasks.
• Promote a Health & Safety first culture in the workplace.
• Carry out other reasonable administrative duties as required.

Skills

Literacy and numeracy

Organisation

Time management

Attention to detail

Verbal communication

Written communication

Customer service

Multitasking

Proactive attitude

Health & Safety awareness

Tools

Navision

AX system

Job description

Office Administrator
Salary: £13.22 per hour
Hours: 30 hours per week, Monday to Friday
Department: Operations

About the Role

We are looking for an organised, reliable and detail-focused Office Administrator to join our clients Operations team. This is a varied administrative role, supporting the day-to-day running of the business. You will work closely with the Operations team and provide essential administrative support across invoicing, purchasing, customer communication, records and general office activities. If you are confident communicating with others, have good attention to detail and enjoy keeping things organised, we would love to hear from you.

Key Responsibilities

• Complete daily customer invoicing using the Navision system.
• Raise purchase orders using the AX system.
• Prepare, maintain and file Import and Export documentation.
• Manage Export Control and IPR documentation in line with internal procedures.
• Assist with VAT Intrastat figures and submissions to Head Office.
• Answer incoming telephone calls and direct enquiries to the appropriate department.
• Act as a first point of contact for customer enquiries and inbound communications.
• Prepare and manage emails, memos, reports, records and quotations.
• Support the Sales Ledger, including month-end processes and reconciliation of order costs against quotations.
• Maintain accurate attendance records.
• Order stationery and ad-hoc office consumables.
• Maintain effective filing and archiving systems.
• Provide general administrative support to the Operations team.
• Help maintain a clean, organised and safe working environment in line with 5S standards.
• Promote a strong Health & Safety first culture throughout the workplace.
• Carry out other reasonable administrative duties as required.

About You

• Good literacy and numeracy skills.
• Previous experience in a similar administrative role.
• Excellent organisation and time-management skills.
• Strong attention to detail and accuracy.
• Good verbal and written communication skills.
• A professional and helpful approach when dealing with customers and colleagues.
• The ability to manage multiple tasks and meet deadlines.
• A proactive attitude and willingness to support the wider Operations team.
• A commitment to maintaining high standards of Health & Safety and workplace organisation.

What We Offer

• £13.22 per hour
• 30 hours per week
• Monday to Friday
• A varied role within a busy Operations environment.
• The opportunity to work as part of a supportive team and develop your administrative experience.