Administrator

Rapier Employment; West Midlands; On-site; GBP 26,000 - 30,000; Full time

Benefits offered by this job

Office dog

Job summary

Rapier Employment in Stourbridge is seeking a reliable Administrator for a permanent role. You will support day-to-day office and accounts tasks, with duties spanning data entry, document management, and customer communication.

The role requires a minimum of 3 years in administration, strong Excel/Outlook skills, and an accurate, detail-oriented approach. Working hours are Mon-Fri, with a dog-friendly site and a permanent full-time position.

Qualifications

• Minimum 3 years' experience in administration.
• Excellent data entry and document management skills.
• Strong organisational and time management abilities.
• Proficient in Excel and Outlook for daily tasks.
• Excellent telephone manners and customer communication.

Responsibilities

• Assist the accounts department with organising, processing, and filing invoices.
• Accurately input and maintain data using Microsoft Excel and internal systems.
• Answer incoming telephone calls professionally and direct enquiries to the appropriate personnel.
• Manage and file delivery tickets received from site locations, ensuring records are accurate and up to date.
• Monitor and respond to emails in a timely and professional manner.
• Create, organise, and manage PDF files for customer orders and company documentation.
• Maintain electronic and paper filing systems to ensure documentation is easily accessible.
• Support general office administration duties as required.
• Assist with document preparation, record keeping, and data management.
• Ensure confidentiality and accuracy when handling company information and records.

Skills

Attention to detail

Organisational skills

Communication skills

Time management

Data entry

Tools

Microsoft Excel

Microsoft Outlook

Internal systems

Job description

Administrator - Permanent role.

Location: Stourbridge, DY9 area.

Rate of pay: £26,436.8 - £30,000 (Depending on experience).

Days of work: Monday-Friday.

Hours of work: 07:30-16:00 (flexible depending on the candidate).

Holiday Entitlement: Minimum 28 days holiday (including bank holidays).

Our Ground works Client based in Stourbridge are seeking a reliable and organised Administrator to support the day-to-day operations of their office and accounts team. The successful candidate will be responsible for administrative tasks, data entry, document management, customer communication, and assisting with accounts-related activities. This role requires strong attention to detail, excellent organisational skills, and proficiency in Microsoft Office applications, particularly Excel and Outlook.

This is a permanent vacancy via rapier employment.

Key Responsibilities:

• Assist the accounts department with organising, processing, and filing invoices.
• Accurately input and maintain data using Microsoft Excel and internal systems.
• Answer incoming telephone calls professionally and direct enquiries to the appropriate personnel.
• Manage and file delivery tickets received from site locations, ensuring records are accurate and up to date.
• Monitor and respond to emails in a timely and professional manner.
• Create, organise, and manage PDF files for customer orders and company documentation.
• Maintain electronic and paper filing systems to ensure documentation is easily accessible.
• Support general office administration duties as required.
• Assist with document preparation, record keeping, and data management.
• Ensure confidentiality and accuracy when handling company information and records.
• Work closely with colleagues across departments to support operational requirements.

Role Requirements:

• Minimum 3 years' experience working in administration.
• Strong and Stable work History.
• Competent in Microsoft Excel, including data entry and spreadsheet management.
• Previous Experience managing Invoices.
• Proficient in Microsoft Outlook and email communication.
• Strong organisational and time management skills.
• Good telephone manner and communication skills.
• High level of accuracy and attention to detail.
• Ability to prioritise workload and meet deadlines.
• Right to work in the UK.
• Experience in administrative or office support roles.
• This is a permanent Full-time position so is not suitable for those looking for part time work or with working hour restrictions.
• Okay with Dogs, This site has an office dog.