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Tandem Personnel; Peacehaven; On-site; GBP 25,000 - 26,000; Part time

Job summary

Tandem Personnel is recruiting a Part-Time Fleet Coordinator based in Felixstowe, offering flexible hours: either three 5-hour days per week or 7.5 hours on Wednesdays and Thursdays, between 8.45am and 5.15pm. You’ll work with the Logistics Manager to keep vehicles on the road and transport operations running smoothly.

Duties include coordinating maintenance, updating schedules and records (tachograph data where applicable), producing fleet reports, supporting driver bookings and liaising with

Qualifications

• Experience in fleet administration, transport, logistics or a similar role.
• Strong organisational, administrative and Excel skills.
• Good attention to detail and an understanding of vehicle maintenance and compliance.
• Confident communicator with a practical, problem-solving approach.
• Able to manage competing priorities and work independently.

Responsibilities

• Coordinate vehicle maintenance, servicing, MOTs and fleet availability.
• Maintain accurate fleet, driver and compliance records, including tachograph data.
• Update schedules, spreadsheets and transport systems.
• Produce reports on fleet performance, mileage, utilisation and costs.
• Support agency driver bookings and manage staffing issues.
• Liaise with transport planners, garages, suppliers and external agencies.
• Help resolve breakdowns, incidents and day-to-day transport issues.
• Identify ways to improve efficiency, reduce downtime and control costs.
• Assist with vehicle licensing, permits and compliance documentation.

Skills

Fleet administration

Excel

Organisational skills

Problem solving

Communication

Tools

Excel

Job description

We are recruiting for a Part-Time Fleet Coordinator based in Felixstowe, offering flexible working hours of either three 5-hour days per week or 7.5 hours on Wednesdays and Thursdays, between 8.45am and 5.15pm. This is a varied and interesting role where you’ll work closely with the Logistics Manager to help keep vehicles on the road, maintenance schedules up to date and transport operations running smoothly. You’ll play an important part in coordinating fleet availability, maintaining vehicle and compliance records, supporting driver administration and identifying ways to improve efficiency and keep costs under control.

This role would suit someone with experience in transport, fleet administration or logistics who enjoys staying organised, solving problems and making a real difference in a busy operational environment.

Key Responsibilities

• Coordinate vehicle maintenance, servicing, MOTs and fleet availability.
• Maintain accurate fleet, driver and compliance records, including tachograph data.
• Update schedules, spreadsheets and transport systems.
• Produce reports on fleet performance, mileage, utilisation and costs.
• Support agency driver bookings and manage staffing issues.
• Liaise with transport planners, garages, suppliers and external agencies.
• Help resolve breakdowns, incidents and day-to-day transport issues.
• Identify ways to improve efficiency, reduce downtime and control costs.
• Assist with vehicle licensing, permits and compliance documentation.

Applicants must have:

• Experience in fleet administration, transport, logistics or a similar role.
• Strong organisational, administrative and Excel skills.
• Good attention to detail and an understanding of vehicle maintenance and compliance.
• Confident communicator with a practical, problem-solving approach.
• Able to manage competing priorities and work independently.

Desirable: Knowledge of tachographs and drivers' hours regulations, experience coordinating agency drivers, and familiarity with transport planning or fleet management systems.

We're looking for someone proactive and commercially aware who can spot potential problems, keep things running smoothly and identify opportunities to improve efficiency.

Pay rate £18.50-£19 p/h (based on 15 hours worked per week)

Immediately start for the right candidate

If you have a background in fleet or transport operations and are looking for a varied role where you can make a real difference, we would like to hear from you.