Fleet Administrator

Confidential; Dereham; On-site; GBP 24,000 - 32,000; Full time

Benefits offered by this job

40-hour work week

Immediate start

Contract extension possible

Friendly environment

Job summary

Confidential in Dereham, Norfolk is seeking a proactive Fleet Administrator to join the team on a full-time basis. The role involves managing a fleet of 50+ vehicles, ensuring MOTs, taxes, insurance, and servicing are up to date, and coordinating with drivers and suppliers.

Immediate start on a fixed-term contract to 31 March 2027 with potential extension. Key duties include maintaining fleet records, reporting costs, and conducting regular audits.

Qualifications

• Previous experience in a fleet, transport, or vehicle administration role.
• Excellent communication and interpersonal skills.
• Strong organisational and time management abilities.
• High attention to detail and accuracy.
• A proactive approach with the ability to use initiative and solve problems.
• Good IT skills, including Microsoft Word and Excel.
• The ability to work effectively both independently and as part of a team.

Responsibilities

• Maintain fleet database for 50+ vehicles with details, mileage, purchase dates and financials.
• Ensure vehicle compliance by managing MOTs, tax, insurance and servicing schedules.
• Act as Transport Person responsible for vehicle compliance.
• Coordinate servicing, maintenance, inspections and repairs with suppliers.
• Liaise with drivers to arrange service appointments.
• Monitor vehicle movements using fleet management software.
• Manage fuel card allocation and monitor supplier reports.
• Coordinate new vehicle prep: sign writing, tracker installation, camera fitting, decommissioning.
• Report accidents and liaise with insurers to process claims.
• Work with fleet broker on current and future replacements.
• Ensure weekly inspections and maintain compliance records.
• Monitor operating costs and produce reports for management.
• Carry out routine fleet audits.
• Liaise with hire companies to meet operational requirements.
• Conduct driver licence checks and maintain records.

Skills

Communication

Organisational skills

Time management

Attention to detail

Initiative & problem solving

IT skills (Word & Excel)

Tools

Fleet management software

Microsoft Word

Microsoft Excel

Job description

Fleet Administrator Location: Dereham, Norfolk Salary: 28,190 per annum / 13.55ph Contract: Fixed term Contract until 31/03/2027 (Potential to be Extended) Hours: 40 hours per week Our client, based in Dereham is looking to recruit a proactive and organised Fleet Administrator to join their team on a full-time basis. This is initially a 3-month contract with the possibility of being extended for the right candidate. This is an excellent opportunity for someone with previous fleet, transport, or vehicle administration experience who enjoys working in a fast-paced environment and has excellent organisational skills.

Key Responsibilities

• Maintain an accurate fleet database for over 50 company vehicles, including vehicle details, mileage, purchase dates, and financial information.
• Ensure all company vehicles remain compliant by managing MOTs, road tax, insurance, and servicing schedules.
• Act as the appointed Transport Person responsible for vehicle compliance.
• Coordinate vehicle servicing, maintenance, inspections, and repairs with third-party suppliers.
• Liaise with drivers to arrange vehicle service appointments.
• Monitor vehicle movements using fleet management software.
• Manage fuel card allocation and monitor supplier reports.
• Coordinate new vehicle preparation, including sign writing, tracker installation, camera fitting, and vehicle decommissioning.
• Report vehicle accidents and liaise with insurance providers to process claims.
• Work with the fleet broker regarding current vehicles and future fleet replacements.
• Ensure weekly vehicle inspections are completed and maintain accurate compliance records.
• Monitor fleet operating costs and produce reports for senior management.
• Carry out routine fleet audits.
• Liaise with vehicle hire companies to ensure operational requirements are met.
• Conduct driver licence checks for all authorised drivers and maintain accurate records.

About You

• Previous experience in a fleet, transport, or vehicle administration role.
• Excellent communication and interpersonal skills.
• Strong organisational and time management abilities.
• High attention to detail and accuracy.
• A proactive approach with the ability to use initiative and solve problems.
• Good IT skills, including Microsoft Word and Excel.
• The ability to work effectively both independently and as part of a team.

What's on Offer?

• 13.55 per hour PAYE.
• 40-hour working week
• 0.5 hours a week holiday accrual
• Friendly and supportive working environment.
• Opportunity for the contract to be extended.
• Immediate start available.

If you have the skills and experience required and are looking for your next opportunity, we'd love to hear from you.