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Triumph Consultants Ltd; Glenfield; On-site; GBP 29,000 - 33,000; Full time

Job summary

Triumph Consultants Ltd is seeking a proactive Personal Assistant to provide a full confidential secretarial service to the Assistant Directors of Adults and Cultural Services. The role covers diary management, meeting support and other administrative tasks as requested.

This office-based role pays £14.37 per hour PAYE. Applicants should have NVQ Level 2 in Business Administration or equivalent and experience as a Secretary/PA, with strong MS Word, Excel, Outlook and PowerPoint skills.

Qualifications

• NVQ Level 2 Business Administration or equivalent qualification.
• Experience as a Secretary/Personal Assistant or in a Business Support role.
• Able to answer routine correspondence on behalf of senior managers.
• Experience with minute taking and meeting administration.
• Proficient in Word, Excel, Outlook, PowerPoint, etc.

Responsibilities

• Assist manager with secretarial workloads and standardized systems.
• Deputise for the manager at meetings and provide Secretariat cover.
• Maintain electronic diaries and arrange appointments/meetings/travel.
• Prepare agendas, minutes and related papers for ADs.
• Greet visitors and handle calls/emails with high customer care.

Skills

Diary management

Secretarial support

Administrative coordination

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

Education

NVQ Level 2 in Business Administration or equivalent

Tools

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

Job description

Triumph Consultants are looking for a PA to provide a full and confidential personal assistant and secretarial service to the Assistant Directors of Adults and Cultural Services. To support members of the senior leadership team with diary management, meeting support and other tasks as requested. Contract is for PA to Assistant Directors months in 3.

PA to Assistant Directors

Pay Rate: £14.37 per hour PAYE

Office-based

Key requirements:

• NVQ Level 2 Business Administration or equivalent administrative or secretarial qualification
• Working as a Secretary/Personal Assistant or with in a Business Support function
• Answering general routine correspondence on behalf of senior managers.
• Administering and minuting meetings.
• Knowledge of use and application of Microsoft Word, Excel, Outlook, Power Point etc

Key responsibilities:

• To assist their manager in the secretarial workloads to ensure standardised systems are in place and are followed as far as is practicable
• To deputise for their manager at meetings as appropriate and provide cover within the Secretariat.
• To maintain electronic diary systems, arranging appointments/meetings/travel arrangements and collating/preparing agendas, minutes and other papers on behalf of ADs.
• To receive visitors and to respond to and screen telephone calls, emails and other enquiries to provide a high level of customer care, including liaising with the Chief Executive, Chief Officers, County Councillors, MPs, other parorganisations, departmental colleagues and service users.
• To provide assistance in ensuring complaints and other correspondence received by the Assistant Directors and Heads of Service are followed up and dealt with appropriately.

We will also add your details to our mail out lists. Please note you may receive details of roles outside of your immediate vicinity, as many candidates are able to relocate temporarily for work. Please disregard any such emails that are not of interest and let us know if you would rather not receive such mailouts and/or if you wish us to delete your details and prefer to apply direct to our advertised roles.

Job Ref: 000B 7488 / 1

Anticipated Length of Assignment:

Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

Please do try to resist contacting us with requests for progress updates.

We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.

Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.

Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.