Quality Documentation Controller

1020 HYDRIL PCB LIMITED; Aberdeen City; On-site; GBP 28,000 - 36,000; Full time

Job summary

HMH is seeking a Document Controller to join the Quality Assurance team. You will support databook preparation, documentation management, and regulatory compliance while coordinating with vendors and customers.

Key duties include maintaining databooks, ensuring traceability, and producing certified records. The role requires attention to detail, strong communication, and the ability to work across teams in a fast-paced environment.

Qualifications

• Experience in quality assurance, quality control, or manufacturing documentation.
• Strong document control and attention to detail.
• Proficient in Microsoft Office applications.
• Excellent written and verbal communication skills.
• Strong organisational, analytical, and problem-solving abilities.
• Ability to work effectively across teams and organisational boundaries.
• Capable of managing multiple priorities and meeting deadlines in a fast-paced environment.
• Able to work independently with minimal supervision.
• Continuous improvement mindset and commitment to best practice.

Responsibilities

• Create and compile databooks, work packs, certificates, and supporting documentation in line with procedures, contracts, and specifications.
• Coordinate customer and third-party reviews of databooks.
• Retrieve historical manufacturing records, databooks, and quality documentation from archives.
• Provide vendors with documentation and material certificates for databook compilation.
• Obtain reports for outsourced operations supporting manufacturing and servicing activities.
• Verify material traceability and compliance with industry standards.
• Review API 16AR Repair Specification Levels (RSLs) and report findings to Engineering.
• Support customer requests for historical manufacturing and quality records.
• Liaise with vendor quality teams to ensure timely databook completion and approval.
• Maintain approved databooks and quality certification records, ensuring documents are released and linked in the document management system.
• Provide documentation status updates to stakeholders.
• Review product specifications to determine documentation requirements.
• Investigate and resolve documentation issues to ensure regulatory compliance.
• Identify documentation risks and promote standardized working practices.
• Maintain electronic records, including material certificates and inspection reports.
• Support non-conformance investigations with quality documentation and product history.
• Comply with HSSE requirements.

Skills

Quality assurance

Quality control

Documentation

Attention to detail

Written communication

Verbal communication

Organisational skills

Analytical thinking

Problem-solving

Cross-team collaboration

Time management

Independence

Continuous improvement mindset

Tools

Microsoft Office

Job description

HMH is seeking a Document Controller to join the Quality Assurance team. You will support databook preparation, documentation management, and regulatory compliance while coordinating with vendors and customers.

Key duties include maintaining databooks, ensuring traceability, and producing certified records. The role requires attention to detail, strong communication, and the ability to work across teams in a fast-paced environment.