Document Controller - Quality (Minimum 6mths Contract position)

1020 HYDRIL PCB LIMITED; Aberdeen City; On-site; GBP 28,000 - 36,000; Full time

Job summary

HMH is seeking a Document Controller to join the Quality Assurance team. You will support databook preparation, documentation management, and regulatory compliance while coordinating with vendors and customers.

Key duties include maintaining databooks, ensuring traceability, and producing certified records. The role requires attention to detail, strong communication, and the ability to work across teams in a fast-paced environment.

Qualifications

• Experience in quality assurance, quality control, or manufacturing documentation.
• Strong document control and attention to detail.
• Proficient in Microsoft Office applications.
• Excellent written and verbal communication skills.
• Strong organisational, analytical, and problem-solving abilities.
• Ability to work effectively across teams and organisational boundaries.
• Capable of managing multiple priorities and meeting deadlines in a fast-paced environment.
• Able to work independently with minimal supervision.
• Continuous improvement mindset and commitment to best practice.

Responsibilities

• Create and compile databooks, work packs, certificates, and supporting documentation in line with procedures, contracts, and specifications.
• Coordinate customer and third-party reviews of databooks.
• Retrieve historical manufacturing records, databooks, and quality documentation from archives.
• Provide vendors with documentation and material certificates for databook compilation.
• Obtain reports for outsourced operations supporting manufacturing and servicing activities.
• Verify material traceability and compliance with industry standards.
• Review API 16AR Repair Specification Levels (RSLs) and report findings to Engineering.
• Support customer requests for historical manufacturing and quality records.
• Liaise with vendor quality teams to ensure timely databook completion and approval.
• Maintain approved databooks and quality certification records, ensuring documents are released and linked in the document management system.
• Provide documentation status updates to stakeholders.
• Review product specifications to determine documentation requirements.
• Investigate and resolve documentation issues to ensure regulatory compliance.
• Identify documentation risks and promote standardized working practices.
• Maintain electronic records, including material certificates and inspection reports.
• Support non-conformance investigations with quality documentation and product history.
• Comply with HSSE requirements.

Skills

Quality assurance

Quality control

Documentation

Attention to detail

Written communication

Verbal communication

Organisational skills

Analytical thinking

Problem-solving

Cross-team collaboration

Time management

Independence

Continuous improvement mindset

Tools

Microsoft Office

Job description

About us HMH is a leading provider of drilling solutions, offering a wide range of products and services that are designed to be the safest and most efficient in the industry. Apart from our expertise in land and offshore operations, we are continuously expanding our knowledge within subsea mining, geothermal, onshore and offshore construction, as well as offshore wind industries. With offices in 16 countries across five continents, HMH maintains a strong global presence. HMH is a frontrunner in developing and providing automation and digital solutions for our drilling customers to support their endeavor to improve efficiency and environmental footprint. Equipped with its brilliant team of engineers, HMH is committed to actively exploring opportunities in other industries. For us, this means new opportunities and challenges that we need creativity and great minds to solve in our efforts to innovate our future. Do you want to join our team? At HMH we value our employees. We offer exciting job opportunities that will give you the opportunity to grow in your role and give you the professional development you deserve. In addition to competitive pay and benefits, you will join a casual and inclusive work environment. Our environment is based on respect and having a good day at work, so you can expect to join a knowledgeable, global team who help each other to succeed. HMH in Kintore have an exciting opportunity for a Document Controller to join our busy team.

Job Summary

As part of HMH’s Quality Assurance team, you will support quality activities for new-build, overhaul, and repair products. The role focuses on databook preparation and control, material traceability, regulatory and customer compliance, vendor coordination, documentation management, customer support, and adherence to HMH HSSE standards.

Job Responsibilities

• Create and compile databooks, work packs, certificates, and supporting documentation in line with HMH procedures, contracts, and specifications.
• Coordinate customer and third-party reviews of databooks.
• Retrieve historical manufacturing records, databooks, and quality documentation from company archives.
• Provide vendors with documentation and material certificates required for databook compilation.
• Obtain reports for outsourced operations supporting manufacturing and servicing activities.
• Verify material traceability and compliance with applicable industry standards.
• Review API 16AR Repair Specification Levels (RSLs) and report findings to Engineering.
• Support customer requests for historical manufacturing and quality records.
• Liaise with vendor quality teams to ensure timely databook completion and approval.
• Maintain approved databooks and quality certification records, ensuring documents are released, linked correctly within document management systems, and available to customers.
• Provide documentation status updates to relevant stakeholders.
• Review product specifications to determine documentation requirements.
• Investigate and resolve documentation issues to ensure regulatory compliance.
• Identify documentation risks, support continuous improvement initiatives, and promote standardised ways of working.
• Maintain electronic records, including material certificates, service order documentation, and inspection reports.
• Support non-conformance investigations by providing quality documentation and product history.
• Comply with and promote HMH Health, Safety, Security and Environmental (HSSE) requirements.

Desired Characteristics

• Experience in quality assurance, quality control, or manufacturing documentation.
• Strong document control and attention to detail.
• Proficient in Microsoft Office applications.
• Excellent written and verbal communication skills.
• Strong organisational, analytical, and problem-solving abilities.
• Ability to work effectively across teams and organisational boundaries.
• Capable of managing multiple priorities and meeting deadlines in a fast-paced environment.
• Able to work independently with minimal supervision.
• Continuous improvement mindset and commitment to best practice.

HMH is a premier drilling solutions provider - delivering a broad portfolio of products and services that are designed to be the safest and most efficient in the industry. In addition to our land and offshore capabilities, we have expertise in subsea mining, geothermal, onshore and offshore construction, and onshore wind industries. HMH has a global presence spanning five continents with offices in 16 countries. HMH is a frontrunner in developing and providing automation and digital solutions for our drilling customers to support their endeavor to improve efficiency and environmental footprint. Equipped with its brilliant team of engineers, HMH is committed to actively exploring opportunities in other industries. For us, this means new opportunities and challenges that we need creativity and great minds to solve in our efforts to innovate our future.