Purchase Ledger Assistant

Aarsleff Ground Engineering Ltd; Newark on Trent; On-site; GBP 20,000 - 28,000; Full time

Job summary

Aarsleff Ground Engineering Ltd, a leading UK specialist in piling and ground engineering, is seeking an organised Accounts Payable Administrator to join our Newark office. You will manage invoice processing, coding, and supplier queries, ensuring timely payments and accurate records.

Responsibilities include matching invoices to PO and delivery notes, reconciling statements, and supporting payroll data as required. You will thrive in a fast-paced team with a strong eye for detail and compliance.

Qualifications

• Experience in purchase ledger or accounts payable.
• Experience with data entry and maintaining records.
• Office administration experience or background.

Responsibilities

• Process and code invoices; match to purchase orders and delivery notes.
• Resolve invoice queries with internal teams and suppliers.
• Perform statement reconciliations and ledger postings.
• Process employee expense claims and payroll data as required.
• Support Ledger Manager with ad-hoc finance tasks.

Skills

Attention to detail

Organisational skills

Time management

Communication

Purchase ledger knowledge

Payroll administration

Tools

Data entry systems

Accounts payable processes

Job description

Aarsleff Ground Engineering Ltd is a leading UK specialist in piling, ground engineering, and geotechnical solutions, delivering complex foundation and ground engineering projects across the infrastructure, energy, commercial, rail, marine, and residential sectors. Headquartered in Newark, Nottinghamshire, Aarsleff operates nationwide, working in close partnership with clients from early design through to delivery and handover.

Main Duties

• Centrum Purchase Ledger; daily processing of invoices, checking of coding, matching to purchase orders and delivery notes. Obtaining authorisation for payment for the weekly / monthly computerised payment run.
• Aarsleff Purchase Ledger; daily process of invoices, checking coding, matching to purchase orders and delivery notes.
• Resolving invoice queries both internally and externally.
• Statement reconciliations.
• Finance post sort and scan to relevant places.
• Delivery notes scanned and matched to invoices.
• Processing employee expense claims, ensuring accuracy and compliance with company policies.
• Receive, log, and coordinate incoming goods and equipment, maintaining accurate records and inventory updates.
• Provide payroll administration support when required, including data input, record maintenance, and responding to payroll related queries.
• Adhoc tasks given from our Ledger Manager.

Person Specification

• Strong attention to detail with a high level of accuracy.
• Excellent organisational and time management skills.
• Ability to prioritise workload and meet deadlines in a fast paced environment.
• Good communication skills.
• Understanding of purchase ledger and accounts payable processes.
• Knowledge of payroll administration procedures.

Qualifications And Experience

• Previous administration experience in an office environment.
• Experience working with data entry and maintaining records.
• Previous experience in purchase ledger, accounts payable or finance support role.

In addition, you should be able to demonstrate the following Aarsleff Ground Engineering Ltd behaviours and values.

Step into the Blue Workplace Core Values:

Responsible

• We contribute to responsible development, guided by a compass of decency.
• We take active responsibility for a healthy and safe working environment.
• We make room for diversity at our workplace.
• We act with care for sound and stable development of our organisation.

Committed

• We find solutions – even when others give up.
• We enhance our teamwork by closely collaborating on shared goals.
• We act with a view to maintaining and strengthening our credibility.
• We promote collaboration with customers and each other by engaging in transparent dialogue.

Innovative

• We appreciate innovation that promotes our development.
• We develop and strengthen our professional expertise.
• We measure ourselves by the high quality of our future-proof solutions.
• We are motivated by constantly improving ourselves.