Purchase Ledger Assistant

Aarsleff Ground Engineering; Newark on Trent; On-site; GBP 22,000 - 30,000; Full time

Job summary

Aarsleff Ground Engineering Ltd is seeking a detailed and organised administrator to support the finance function from our Newark, UK base. You will handle daily purchase ledger tasks, process invoices, and assist payroll administration while maintaining accurate records and complying with company policies.

Ideal candidates will have prior office administration experience, strong data entry skills, and familiarity with accounts payable processes to support our Ledger Manager and finance team

Qualifications

• Previous administration experience in an office environment.
• Experience working with data entry and maintaining records.
• Previous experience in purchase ledger, accounts payable or finance support role.

Responsibilities

• Process Centrum Purchase Ledger invoices daily, check coding, match to POs and delivery notes, and authorise payments.
• Process Aarsleff Purchase Ledger invoices daily, check coding, match to POs and delivery notes.
• Resolve invoice queries both internally and externally.
• Perform statement reconciliations.
• Sort and scan finance post to appropriate locations.
• Scan and match delivery notes to invoices.
• Process employee expense claims ensuring accuracy and policy compliance.
• Receive, log, and coordinate incoming goods and equipment; maintain inventory records.
• Provide payroll administration support when required, including data entry and responding to queries.
• Complete adhoc tasks as directed by Ledger Manager.

Skills

Attention to detail

Organisational skills

Time management

Prioritisation

Payroll administration

Accounts payable understanding

Tools

Data entry systems

Record maintenance systems

Job description

Working under the direction of the Ledger Manager or their nominee, to carry out all duties responsibly and safely in accordance with current integrated management system in close co operation with colleagues. Be responsible for ensuring your own awareness of the company health and safety and environmental policies.

Main Duties:

Duties will include but are not limited to:

• Centrum Purchase Ledger; daily processing of invoices, checking of coding, matching to purchase orders and delivery notes. Obtaining authorisation for payment for the weekly / monthly computerised payment run.
• Aarsleff Purchase Ledger; daily process of invoices, checking coding, matching to purchase orders and delivery notes.
• Resolving invoice queries both internally and externally.
• Statement reconciliations.
• Finance post sort and scan to relevant places.
• Delivery notes scanned and matched to invoices.
• Processing employee expense claims, ensuring accuracy and compliance with company policies.
• Receive, log, and coordinate incoming goods and equipment, maintaining accurate records and inventory updates.
• Provide payroll administration support when required, including data input, record maintenance, and responding to payroll related queries.
• Adhoc tasks given from our Ledger Manager.

Person Specification

• Strong attention to detail with a high level of accuracy.
• Excellent organisational and time management skills.
• Ability to prioritise workload and meet deadlines in a fast paced environment.
• Understanding of purchase ledger and accounts payable processes.
• Knowledge of payroll administration procedures.

Qualifications and Experience

• Previous administration experience in an office environment.
• Experience working with data entry and maintaining records.
• Previous experience in purchase ledger, accounts payable or finance support role.

In addition, you should be able to demonstrate the following Aarsleff Ground Engineering Ltd behaviours and values.

Step into the Blue Workplace Core Values:

Responsible

• We contribute to responsible development, guided by a compass of decency.
• We take active responsibility for a healthy and safe working environment.
• We make room for diversity at our workplace.
• We act with care for sound and stable development of our organisation.
• We find solutions – even when others give up.
• We enhance our teamwork by closely collaborating on shared goals.
• We act with a view to maintaining and strengthening our credibility.
• We promote collaboration with customers and each other by engaging in transparent dialogue.
• We appreciate innovation that promotes our development.
• We develop and strengthen our professional expertise.
• We measure ourselves by the high quality of our future-proof solutions.
• We are motivated by constantly improving ourselves.

Aarsleff Ground Engineering Ltd is a leading UK specialist in piling, ground engineering, and geotechnical solutions, delivering complex foundation and ground engineering projects across the infrastructure, energy, commercial, rail, marine, and residential sectors. Headquartered in Newark, Nottinghamshire, Aarsleff operates nationwide, working in close partnership with clients from early design through to delivery and handover.