Purchase Ledger Assistant

Aarsleff Ground Engineering; Newark and Sherwood; On-site; GBP 21,000 - 32,000; Full time

Job summary

Aarsleff Ground Engineering Ltd is seeking a diligent Ledger Administrator to join our UK finance team. You will manage the purchase ledger, process invoices daily, validate coding, and match to purchase orders and delivery notes.

Responsibilities include resolving invoice queries, reconciling statements, posting finance transactions, processing expenses, and providing payroll support when required, all in line with our policies and procedures.

Qualifications

• Experience in purchase ledger and accounts payable processes.
• Data entry and record maintenance experience.
• Previous administration experience in an office environment.

Responsibilities

• Centrum Purchase Ledger: daily processing of invoices, coding checks, PO/delivery note matching.
• Aarsleff Purchase Ledger: daily invoice processing, coding checks, PO/delivery note matching.
• Resolve invoice queries both internally and externally.
• Statement reconciliations.
• Finance post sort and scan to relevant places.
• Delivery notes scanned and matched to invoices.
• Process employee expense claims in line with policies.
• Receive, log and coordinate incoming goods and equipment; maintain records.
• Provide payroll administration support when required; data input and queries.

Skills

Attention to detail

Organisational skills

Time management

Prioritisation

Communication skills

Payroll knowledge

Job description

Working under the direction of the Ledger Manager or their nominee, to carry out all duties responsibly and safely in accordance with current integrated management system in close co operation with colleagues. Be responsible for ensuring your own awareness of the company health and safety and environmental policies.

Main Duties:

• Centrum Purchase Ledger; daily processing of invoices, checking of coding, matching to purchase orders and delivery notes. Obtaining authorisation for payment for the weekly / monthly computerised payment run.
• Aarsleff Purchase Ledger; daily process of invoices, checking coding, matching to purchase orders and delivery notes.
• Resolving invoice queries both internally and externally.
• Statement reconciliations.
• Finance post sort and scan to relevant places.
• Delivery notes scanned and matched to invoices.
• Processing employee expense claims, ensuring accuracy and compliance with company policies.
• Receive, log, and coordinate incoming goods and equipment, maintaining accurate records and inventory updates.
• Provide payroll administration support when required, including data input, record maintenance, and responding to payroll related queries.
• Adhoc tasks given from our Ledger Manager.

Person Specification

• Strong attention to detail with a high level of accuracy.
• Excellent organisational and time management skills.
• Ability to prioritise workload and meet deadlines in a fast paced environment.
• Good communication skills.
• Understanding of purchase ledger and accounts payable processes.
• Knowledge of payroll administration procedures.

Qualifications and Experience

• Previous administration experience in an office environment.
• Experience working with data entry and maintaining records.
• Previous experience in purchase ledger, accounts payable or finance support role.

In addition, you should be able to demonstrate the following Aarsleff Ground Engineering Ltd behaviours and values.

#Step into the Blue Workplace Core Values:

Responsible

• We contribute to responsible development, guided by a compass of decency.
• We take active responsibility for a healthy and safe working environment.
• We make room for diversity at our workplace.
• We act with care for sound and stable development of our organisation.

Committed

• We find solutions – even when others give up.
• We enhance our teamwork by closely collaborating on shared goals.
• We act with a view to maintaining and strengthening our credibility.
• We promote collaboration with customers and each other by engaging in transparent dialogue.

Innovative

• We appreciate innovation that promotes our development.
• We develop and strengthen our professional expertise.
• We measure ourselves by the high quality of our future-proof solutions.
• We are motivated by constantly improving ourselves.