Purchasing Administrator

Aarsleff Ground Engineering; Barnby in the Willows CP; On-site; GBP 27,000 - 32,000; Full time

Job summary

Aarsleff Ground Engineering Ltd is seeking a highly organised Purchasing Assistant to support our Procurement team in administering orders for materials, plant, equipment and services to ensure on-time delivery.

Ideal candidates will have strong administrative skills, an interest in procurement or construction, and the ability to work in a fast-paced environment. The role focuses on maintaining records, liaising with suppliers and internal stakeholders, and ensuring smooth procurement operations.

Qualifications

• Previous experience in an administration, purchasing support or office-based role.
• Strong organisational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Good working knowledge of Microsoft Office, particularly Excel.
• Ability to prioritise workloads and manage multiple tasks.
• Accurate data entry and record-keeping skills.

Responsibilities

• Raising and processing purchase orders in line with company procedures.
• Obtaining supplier quotations and assisting with price comparisons.
• Liaising with suppliers to confirm pricing, availability and delivery schedules.
• Maintaining accurate procurement records, files and databases.
• Assisting with the set-up and maintenance of supplier information.
• Resolving routine supplier and invoice queries.
• Ensuring documentation is completed and retained in accordance with company procedures.
• Supporting compliance with health, safety, environmental and quality requirements.
• Providing general administrative support to the Procurement function as required.

Skills

Organisational skills

Communication

Attention to detail

Multitasking

Proactive attitude

Teamwork

Tools

Excel

ERP systems

MS Office

Job description

We are looking for a highly organised and proactive Purchasing Assistant to support our Procurement team in the administration of ensuring materials, plant, equipment and services are ordered accurately and delivered on time to our projects.

This is an excellent opportunity for someone with strong administrative skills who enjoys working in a fast-paced environment and has an interest in procurement, supply chain, construction, engineering or plant operations.

The role will focus on supporting purchasing activities, maintaining accurate records, liaising with suppliers and internal stakeholders, and helping to ensure the smooth running of the procurement function.

Key Responsibilities

Duties will include, but are not limited to:

• Raising and processing purchase orders in line with company procedures.
• Obtaining supplier quotations and assisting with price comparisons.
• Liaising with suppliers to confirm pricing, availability and delivery schedules.
• Maintaining accurate procurement records, files and databases.
• Assisting with the set-up and maintenance of supplier information.
• Resolving routine supplier and invoice queries.
• Ensuring documentation is completed and retained in accordance with company procedures.
• Supporting compliance with health, safety, environmental and quality requirements.
• Providing general administrative support to the Procurement function as required.

What We're Looking For

• Previous experience in an administration, purchasing support or office-based role.
• Strong organisational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Good working knowledge of Microsoft Office, particularly Excel.
• Ability to prioritise workloads and manage multiple tasks.
• Accurate data entry and record-keeping skills.
• A proactive and positive approach to work.
• Ability to work effectively as part of a team.
• Experience within construction, engineering, manufacturing or plant hire environments.
• Previous experience using purchasing, procurement or ERP systems.
• Understanding of procurement or supply chain processes.

Aarsleff Ground Engineering Ltd is a leading UK specialist in piling, ground engineering, and geotechnical solutions, delivering complex foundation and ground engineering projects across the infrastructure, energy, commercial, rail, marine, and residential sectors. Headquartered in Newark, Nottinghamshire, Aarsleff operates nationwide, working in close partnership with clients from early design through to delivery and handover.