Purchase Ledger Assistant

Aarsleff Ground Engineering; Barnby in the Willows CP; On-site; GBP 24,000 - 30,000; Full time

Job summary

Aarsleff Ground Engineering Ltd, a leading UK specialist in piling and ground engineering, invites applications for an Accounts Administrator role based in the Barnby in the Willows area. You will support the Ledger Manager with daily purchase ledger tasks, invoices, expense claims, and payroll-related queries, ensuring accuracy and compliance with company policies.

You will engage in supplier reconciliations, delivery note matching, and data entry, contributing to efficient financial operations

Qualifications

• Previous administration experience in an office environment.
• Experience with data entry and maintaining records.
• Experience in purchase ledger, accounts payable or finance support role.

Responsibilities

• Process daily purchase ledger invoices and match to POs and delivery notes.
• Process Centrum and Aarsleff purchase ledgers; resolve invoice queries.
• Prepare payments and coordinate weekly/monthly runs.
• Record payroll data and respond to payroll queries.
• Perform statement reconciliations and posting duties.
• Log incoming goods, maintain inventory records.
• Adhoc tasks assigned by Ledger Manager.

Skills

Purchase ledger

Accounts payable

Data entry

Payroll administration

Attention to detail

Education

Office administration experience

Tools

Excel

Job description

Working under the direction of the Ledger Manager or their nominee, to carry out all duties responsibly and safely in accordance with current integrated management system in close co operation with colleagues. Be responsible for ensuring your own awareness of the company health and safety and environmental policies.

Main Duties:

Duties will include but are not limited to:

• Centrum Purchase Ledger; daily processing of invoices, checking of coding, matching to purchase orders and delivery notes. Obtaining authorisation for payment for the weekly / monthly computerised payment run.
• Aarsleff Purchase Ledger; daily process of invoices, checking coding, matching to purchase orders and delivery notes.
• Resolving invoice queries both internally and externally.
• Statement reconciliations.
• Finance post sort and scan to relevant places.
• Delivery notes scanned and matched to invoices.
• Processing employee expense claims, ensuring accuracy and compliance with company policies.
• Receive, log, and coordinate incoming goods and equipment, maintaining accurate records and inventory updates.
• Provide payroll administration support when required, including data input, record maintenance, and responding to payroll related queries.
• Adhoc tasks given from our Ledger Manager.

Person Specification

• Strong attention to detail with a high level of accuracy.
• Excellent organisational and time management skills.
• Ability to prioritise workload and meet deadlines in a fast paced environment.
• Understanding of purchase ledger and accounts payable processes.
• Knowledge of payroll administration procedures.

Qualifications and Experience

• Previous administration experience in an office environment.
• Experience working with data entry and maintaining records.
• Previous experience in purchase ledger, accounts payable or finance support role.

In addition, you should be able to demonstrate the following Aarsleff Ground Engineering Ltd behaviours and values.

#Step into the Blue Workplace Core Values:

Responsible

• We contribute to responsible development, guided by a compass of decency.
• We take active responsibility for a healthy and safe working environment.
• We make room for diversity at our workplace.
• We act with care for sound and stable development of our organisation.
• We find solutions – even when others give up.
• We enhance our teamwork by closely collaborating on shared goals.
• We act with a view to maintaining and strengthening our credibility.
• We promote collaboration with customers and each other by engaging in transparent dialogue.
• We appreciate innovation that promotes our development.
• We develop and strengthen our professional expertise.
• We measure ourselves by the high quality of our future-proof solutions.
• We are motivated by constantly improving ourselves.

Aarsleff Ground Engineering Ltd is a leading UK specialist in piling, ground engineering, and geotechnical solutions, delivering complex foundation and ground engineering projects across the infrastructure, energy, commercial, rail, marine, and residential sectors. Headquartered in Newark, Nottinghamshire, Aarsleff operates nationwide, working in close partnership with clients from early design through to delivery and handover.