Purchasing Administrator

Aarsleff Ground Engineering; Newark on Trent; On-site; GBP 22,000 - 32,000; Full time

Job summary

Aarsleff Ground Engineering Ltd is seeking a proactive Purchasing Assistant to support our procurement team with ordering materials, plant, equipment and services for projects. You will manage PO processes, supplier communications and records in a fast-paced construction environment.

The role emphasizes accuracy, timely deliveries, and collaboration with internal stakeholders to maintain compliant procurement workflows across multiple projects.

Qualifications

• Previous experience in an administration, purchasing support or office-based role.
• Strong organisational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Good working knowledge of Microsoft Office, particularly Excel.
• Ability to prioritise workloads and manage multiple tasks.
• Accurate data entry and record-keeping skills.
• A proactive and positive approach to work.
• Ability to work effectively as part of a team.
• Experience within construction, engineering, manufacturing or plant hire environments.
• Previous experience using purchasing, procurement or ERP systems.
• Understanding of procurement or supply chain processes.

Responsibilities

• Raising and processing purchase orders in line with company procedures.
• Obtaining supplier quotations and assisting with price comparisons.
• Liaising with suppliers to confirm pricing, availability and delivery schedules.
• Maintaining accurate procurement records, files and databases.
• Assisting with the set-up and maintenance of supplier information.
• Resolving routine supplier and invoice queries.
• Ensuring documentation is completed and retained in accordance with company procedures.
• Supporting compliance with health, safety, environmental and quality requirements.
• Providing general administrative support to the Procurement function as required.

Skills

Administration

Purchasing

Attention to detail

Communication

Teamwork

Excel

Tools

MS Office

ERP systems

Job description

We are looking for a highly organised and proactive Purchasing Assistant to support our Procurement team in the administration of ensuring materials, plant, equipment and services are ordered accurately and delivered on time to our projects.

This is an excellent opportunity for someone with strong administrative skills who enjoys working in a fast-paced environment and has an interest in procurement, supply chain, construction, engineering or plant operations.

The role will focus on supporting purchasing activities, maintaining accurate records, liaising with suppliers and internal stakeholders, and helping to ensure the smooth running of the procurement function.

Key Responsibilities

Duties will include, but are not limited to:

• Raising and processing purchase orders in line with company procedures.
• Obtaining supplier quotations and assisting with price comparisons.
• Liaising with suppliers to confirm pricing, availability and delivery schedules.
• Maintaining accurate procurement records, files and databases.
• Assisting with the set-up and maintenance of supplier information.
• Resolving routine supplier and invoice queries.
• Ensuring documentation is completed and retained in accordance with company procedures.
• Supporting compliance with health, safety, environmental and quality requirements.
• Providing general administrative support to the Procurement function as required.

What We're Looking For

• Previous experience in an administration, purchasing support or office-based role.
• Strong organisational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Good working knowledge of Microsoft Office, particularly Excel.
• Ability to prioritise workloads and manage multiple tasks.
• Accurate data entry and record-keeping skills.
• A proactive and positive approach to work.
• Ability to work effectively as part of a team.
• Experience within construction, engineering, manufacturing or plant hire environments.
• Previous experience using purchasing, procurement or ERP systems.
• Understanding of procurement or supply chain processes.

Aarsleff Ground Engineering Ltd is a leading UK specialist in piling, ground engineering, and geotechnical solutions, delivering complex foundation and ground engineering projects across the infrastructure, energy, commercial, rail, marine, and residential sectors. Headquartered in Newark, Nottinghamshire, Aarsleff operates nationwide, working in close partnership with clients from early design through to delivery and handover.