Purchase Ledger Assistant

Trace | Expert Accountancy & Finance Recruitment; Greater London; On-site; GBP 24,000 - 30,000; Full time

Job summary

Trace | Expert Accountancy & Finance Recruitment is representing an arts organisation seeking a proactive Purchase Ledger Assistant to join its Finance team. This role supports day-to-day operations with accurate invoice processing, supplier payments and reconciliations in a busy environment.

You will contribute to month-end activities and balance sheet reconciliations, ensuring compliance with authorisation procedures and maintaining high attention to detail.

Qualifications

• Experience in a purchase ledger role within a busy finance team.
• Understanding of debits, credits and reconciliations.
• Experience creating and reviewing payment runs.
• Attention to detail and ability to work under pressure.
• Strong organisational skills ensuring invoices and purchase orders are matched and coded.
• Proficient in Excel and able to extract information from finance systems.
• Team player with good communication and interest in broader accounting.

Responsibilities

• Process purchase ledger invoices, ensuring they are accurately coded, matched to purchase orders and appropriately authorised.
• Manage weekly payment runs and ensure suppliers are paid on time.
• Reconcile supplier statements and respond to invoice and payment queries from suppliers and internal stakeholders.
• Process employee expenses and other payment requests, including BACS, CHAPS and international transfers.
• Carry out month-end analysis of purchase ledger balances, including aged creditor reporting.
• Prepare monthly reports on payment days and late invoice payments.
• Complete balance sheet reconciliations, including purchase ledger, petty cash and other control accounts.
• Ensure all payments comply with internal authorisation procedures.

Skills

Attention to detail

Organisational skills

Excel proficiency

Team player

Communication skills

Debits and credits

Job description

A renowned arts organisation is seeking a proactive and detail-oriented Purchase Ledger Assistant to join its Finance team.

This is a great opportunity to join a busy finance function, supporting the smooth running of day-to-day financial operations through accurate invoice processing, supplier payments and reconciliations.

Key Responsibilities:

• Process purchase ledger invoices, ensuring they are accurately coded, matched to purchase orders and appropriately authorised.
• Manage weekly payment runs and ensure suppliers are paid on time.
• Reconcile supplier statements and respond to invoice and payment queries from suppliers and internal stakeholders.
• Process employee expenses and other payment requests, including BACS, CHAPS and international transfers.
• Carry out month-end analysis of purchase ledger balances, including aged creditor reporting.
• Prepare monthly reports on payment days and late invoice payments.
• Complete balance sheet reconciliations, including purchase ledger, petty cash and other control accounts.
• Ensure all payments comply with internal authorisation procedures.

Key Skills & Qualifications:

• Previous experience in a purchase ledger role within a busy finance team is essential.
• A good understanding of debits, credits and reconciliations.
• Experience creating and reviewing payment runs.
• Excellent attention to detail, with the ability to work accurately and effectively under pressure.
• Strong organisational skills and a thorough approach to ensuring invoices and purchase orders are correctly matched and coded.
• Good IT skills, particularly in Excel, with the ability to navigate finance systems and extract information.
• A strong team player with a professional approach, good communication skills and a genuine interest in developing broader accounting skills.

This is an excellent opportunity for a motivated finance professional to join a prestigious organisation, contribute to the effective running of its finance function and further develop their accounting experience.