Psychology Administrator (Pan Gwent)

Aneurin Bevan University Health Board; Caerleon; On-site; GBP 27,000 - 28,000; Part time

Job summary

Aneurin Bevan University Health Board in Gwent is seeking an experienced administrative professional to join the Adult Psychology team for a 6-month fixed-term contract.

The role is part-time, 30 hours across 4 days, with flexible timing to suit department needs and based at St Cadoc's Hospital, covering Gwent. Welsh language skills are desirable and training will be provided.

Qualifications

• Proven administrative/secretarial office based experience, preferably within an NHS or healthcare environment.
• Experience of arranging and servicing meetings, minute taking and information distribution.
• Excellent knowledge and experience of IT and Windows applications
• Previous NHS experience.
• Experience of working within a mental health setting.

Responsibilities

• To provide and co-ordinate a comprehensive administrative support to the Psychology Services within the Adult Mental Health Directorate.
• Duties will include the typing of correspondence, clinic letters and discharge summaries accurately and within time limits set by departmental standards, thus requiring a degree of keyboard skills, strong communication skills, professionalism, knowledge of secretarial procedures and general administrative duties.
• Proven previous administrative or secretarial experience is required.

Skills

Communication skills

Organisational skills

Time management

Ability to work under pressure

WCCIS literacy

Education

GCSE level education

Admin/secretarial qualification

RSA II/III typing qualifications

Tools

IT systems

Windows applications

Job description

This post is a fixed term/secondment for 6 months from start date to meet the needs of the service across Gwent. If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.

Aneurin Bevan University Health Board offers an exciting development opportunity to join the Adult Psychology team in a 6 month fixed term contract for 30 hours/4 days which can be decided and confirmed with the successful applicant considering department needs.

We are looking for an enthusiastic and dedicated individual to join us within the Adult Mental Health Directorate. The successful candidate would be expected to demonstrate excellent organisational skills, be flexible to the needs of the service and able to demonstrate a commitment to achieving high standards of work. Knowledge of hospital systems would be beneficial, full training will be given to the successful candidate.

You will need to have excellent communication skills with excellent time keeping and ability to work well under pressure.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Main duties of the job

To provide and co-ordinate a comprehensive administrative support to the Psychology Services within the Adult Mental Health Directorate.

Duties will include the typing of correspondence, clinic letters and discharge summaries accurately and within time limits set by departmental standards, thus requiring a degree of keyboard skills, strong communication skills, professionalism, knowledge of secretarial procedures and general administrative duties.

Proven previous administrative or secretarial experience is required.

About us

Aneurin Bevan University Health Board (ABUHB) is a multi-award-winning NHS organisation serving the communities of Gwent. With more than 14,000 staff and volunteers, we provide safe, high-quality, and compassionate care across hospitals, GP practices, community services, and mental health settings. As a University Health Board, research, education, and innovation are central to our work, supporting evidence-based practice and continuous improvement.

Our work is guided by the Gwent Strategy 2025-2035, which sets out our long-term ambition to create a fairer and healthier future for our population. We focus on prevention, reducing health inequalities, and working in partnership with local authorities, voluntary organisations, and communities to improve health and wellbeing.

We are committed to creating an inclusive, supportive workplace where people feel valued, respected, and able to develop. Our values of Kindness, Integrity, and Respect shape how we care for patients and how we treat one another.

We offer a wide range of learning and development opportunities, flexible working where possible, and a comprehensive NHS benefits package. Working for ABUHB means being part of an organisation that values its people and offers the chance to build a meaningful and rewarding career while making a real difference to the lives of others.

Person Specification

Skills and attributes

• Excellent written and verbal communication skills.
• Excellent organisational abilities. Good time management skills with ability to work under pressure.
• Ability to use initiative and work well under pressure
• WCCIS literate with an understanding of databases.
• Knowledge and understanding of health records functions.
• An understanding of Information Governance guidelines and Mental Health Act 1983

Experience

• Proven administrative/secretarial office based experience, preferably within an NHS or healthcare environment.
• Experience of arranging and servicing meetings, minute taking and information distribution.
• Excellent knowledge and experience of IT and Windows applications
• Previous NHS experience.
• Experience of working within a mental health setting.

Qualifications and Knowledge

• Good standard of general education to GCSE level or equivalent
• Proven knowledge of administrative procedures and systems
• Administration or secretarial qualification or equivalent experience
• RSA II/III typing qualifications or equivalent.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Covering Gwent but based at St Cadoc's Hospital

£26,813 to £27,890 a yearper annum pro rata

Contract

Fixed term

Duration

6 months

Working pattern

Part-time

Reference number

040-AC468-1126

Job locations

Covering Gwent but based at St Cadoc's Hospital