Administrative Support Officer - Nurse Led Cardiology Service

NHS; Pontypool; Remote; GBP 27,000 - 28,000; Full time

Benefits offered by this job

NHS benefits package

Flexible working where possible

Job summary

Aneurin Bevan University Health Board in Pontypool is seeking an Administrative Support Officer (Band 3) to provide secretarial and administrative support within the Nurse Led Cardiology Service. The role is full-time (37.5 hours) on a fixed-term 12-month contract, with a standard 08:00-16:00 Monday to Friday schedule.

You will work with Clinical Nurses, use Myrddin and CWS systems, support procurement and data reporting, and help ensure efficient administration across Cardiac Rehabilitation

Qualifications

• Experience with administrative systems, including Myrddin and CWS systems.
• Provide medical secretarial and administrative support to Clinical Nurse Specialists and their teams.
• Welsh language ability is desirable.

Responsibilities

• To provide administrative support to the Clinical Nurses within Cardiac Rehabilitation.
• Uploading clinical assessment forms on to CWS using the Med Secs and CWS systems.
• To assist with booking and clinic outcomes via WelshPas and CWS booking systems.
• Carry out typing from dictation provided, utilising system MedSecs.
• Processing of procurement using Oracle.
• Gather and input data necessary to compile reports.
• Provide cover as and when required to Cardiology Nurse Led services.
• Provide and receive information in an appropriate manner ensuring that all aspects of the General Data Protection Act 2018 are complied with.

Skills

Administrative support

Job description

Administrative Support Officer - Nurse Led Cardiology Service

Band 3

Main area Cardiology Grade Band 3 Contract 12 months (Fixed term) Hours Full time - 37.5 hours per week (08:00-16:00 Monday to Friday) Job ref 040-AC467-1126

Employer Aneurin Bevan University Health Board Employer type NHS Site County Hospital Town Pontypool Salary £26,813 - £27,890 per annum Salary period Yearly Closing 12/11/2026 23:59

We encourage applications from all with protected characteristics, including disabled and neurodiverse candidates and from those in the Armed Forces Community. Applicantsare invited to apply in Welsh, any application submitted through the medium of Welsh will not be treated less favourably than applications made in English.

Each job advert includes the relevant manager’s contact details, and you are encouraged to discuss any adjustments you may require directly with them. There is no obligation to disclose any personal or medical information—simply let us know what support would help you to participate fully.

Please let us know if you have any particular requirements to enable you to participate in the application and selection process. We will be pleased to discuss any reasonable adjustments or support needed. If you need any documents in a larger font or a different format (such as braille) please either contact the recruiting manager named in the job advert or alternatively contact the Aneurin Bevan University Health Board recruitment team on 01495 745805 option 3 or email [e-mail]

If you are successful at interview for this post you will receive your conditional offer of appointment and information pack via email.

We reserve the right to close this vacancy at any time. Therefore we encourage early applications to ensure consideration for this post. If you are short listed for this post, you will be contacted via your email account you used to apply for this post, therefore please check your account regularly.

Please check your email account regularly . Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

Health Board grounds are required to be smoke-free by law. Smoking is not permitted anywhere on ABUHB sites. This applies to all staff, contractors, patients and visitors. More details are available in our Smoke-Free Environment Policy . For help to quit smoking please contact our Help Me Quit Team About Help Me Quit - Aneurin Bevan University Health Board

Please note that this vacancy may be withdrawn at any time should it be filled via the internal redeployment process

Job overview

This post is fixed term/secondment for 12 months from start date to meet service needs.

If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.

This post will work primarily within the Cardiac Rehabilitation service with the expectation to cover all other Cardiology Nurse Led Services when required.

The post will require experience with administrative systems, including Myrddin and CWS systems. To provide medical secretarial and administrative support the Clinical Nurse Specialists and their teams.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Main duties of the job

• To provide administrative support to the Clinical Nurses within Cardiac Rehabilitation.
• Uploading clinical assessment forms on to CWS using the Med Secs and CWS systems.
• To assist with booking and clinic outcomes via WelshPas and CWS booking systems.
• Carry out typing from dictation provided, utilising system MedSecs.
• Processing of procurement using Oracle.
• Gather and input data necessary to compile reports.
• To provide cover as and when required to Cardiology Nurse Led services.
• Provide and receive information in an appropriate manner ensuring that all aspects of the General Data Protection Act 2018 are complied with.

Working for our organisation

Aneurin Bevan University Health Board (ABUHB) is a multi-award-winning NHS organisation serving the communities of Gwent. With more than 14,000 staff and volunteers, we provide safe, high-quality, and compassionate care across hospitals, GP practices, community services, and mental health settings. As a University Health Board, research, education, and innovation are central to our work, supporting evidence-based practice and continuous improvement.

Our work is guided by the Gwent Strategy 2025–2035, which sets out our long-term ambition to create a fairer and healthier future for our population. We focus on prevention, reducing health inequalities, and working in partnership with local authorities, voluntary organisations, and communities to improve health and wellbeing.

We are committed to creating an inclusive, supportive workplace where people feel valued, respected, and able to develop. Our values of Kindness, Integrity, and Respect shape how we care for patients and how we treat one another.

• We offer a wide range of learning and development opportunities, flexible working where possible, and a comprehensive NHS benefits package.

Working for ABUHB means being part of an organisation that values its people and offers the chance to build a meaningful and rewarding career while making a real difference to the lives of others .

Detailed job description and main responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents.

Person specification

Qualifications and Knowledge

• Meets all essential criteria as per attached job description/person specification

Experience

• Meets all essential criteria as per attached job description/person specification
• Meets all essential criteria as per attached job description/person specification

Skills and Attributes

• Meets all essential criteria as per attached job description/person specification
• Meets all essential criteria as per attached job description/person specification

Other

• Meets all essential criteria as per attached job description/person specification

To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa , unless you have permission to work via another route. Non UK / RoI candidates wishing to apply should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK . If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.

Employer certification / accreditation badges

Name Emma Davies Job title Operational Lead - Cardiac Rehabilitation Service Email address [e-mail] Telephone number 01495 768692