Psychology Administrator (Pan Gwent)

NEP cloud; Newport; Hybrid; GBP 27,000 - 28,000; Part time

Job summary

Aneurin Bevan University Health Board in Newport is seeking a 6-month fixed-term Psychology Administrator (Band 3) to provide comprehensive administrative support within the Adult Psychology team. The post is 30 hours per week (part time) and based at St Cadoc's Hospital in Newport.

Salary is £26,813–£27,890 per annum pro rata. Welsh language ability is desirable, and excellent communication and organisational skills are essential for this NHS role.

Qualifications

• Excellent written and verbal communication skills.
• Strong organisational abilities and time management.
• Experience in administrative or secretarial work.
• Knowledge of health records functions and information governance guidelines.
• Welsh language skills are desirable but not required.

Responsibilities

• Provide and coordinate comprehensive administrative support to Psychology Services.
• Typing of letters, discharge summaries, and clinic correspondence within time limits.
• Ensure high standards of professionalism and effective secretarial procedures.

Skills

Excellent communication

Organisational skills

Time management

WCCIS literate

Health records knowledge

Information governance knowledge

Education

GCSE level or equivalent

Secretarial qualification

RSA typing qualifications

Tools

WCCIS

Office suite / Windows

Job description

Main area Adult Psychology Grade Band 3 Contract 6 months (Fixed term: 6 months - Working days to be decided and confirmed with successful applicant) Hours 30 hours per week (Part time - 30 hours per week) Job ref 040-AC468-1126

Employer Aneurin Bevan University Health Board Employer type NHS Site Covering Gwent but based at St Cadoc's Hospital Town Newport Salary £26,813 - £27,890 per annum pro rata Salary period Yearly Closing 12/11/2026 23:59

Psychology Administrator (Pan Gwent)

Band 3

We encourage applications from all with protected characteristics, including disabled and neurodiverse candidates and from those in the Armed Forces Community. Applicantsare invited to apply in Welsh, any application submitted through the medium of Welsh will not be treated less favourably than applications made in English.

Each job advert includes the relevant manager’s contact details, and you are encouraged to discuss any adjustments you may require directly with them. There is no obligation to disclose any personal or medical information—simply let us know what support would help you to participate fully.

Please let us know if you have any particular requirements to enable you to participate in the application and selection process. We will be pleased to discuss any reasonable adjustments or support needed. If you need any documents in a larger font or a different format (such as braille) please either contact the recruiting manager named in the job advert or alternatively contact the Aneurin Bevan University Health Board recruitment team on 01495 745805 option 3 or email [e-mail]

We reserve the right to close this vacancy at any time.

If you are short listed for this post, you will be contacted via your email account you used to apply for this post, therefore please check your account regularly.

Health Board grounds are required to be smoke-free by law. Smoking is not permitted anywhere on ABUHB sites. This applies to all staff, contractors, patients and visitors. More details are available in our Smoke-Free Environment Policy . For help to quit smoking please contact our Help Me Quit Team About Help Me Quit - Aneurin Bevan University Health Board

Please note that this vacancy may be withdrawn at any time should it be filled via the internal redeployment process

Job overview

This post is a fixed term/secondment for 6 months from start date to meet the needs of the service across Gwent. If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.

Aneurin Bevan University Health Board offers an exciting development opportunity to join the Adult Psychology team in a 6 month fixed term contract for 30 hours/4 days which can be decided and confirmed with the successful applicant considering department needs.

We are looking for an enthusiastic and dedicated individual to join us within the Adult Mental Health Directorate. The successful candidate would be expected to demonstrate excellent organisational skills, be flexible to the needs of the service and able to demonstrate a commitment to achieving high standards of work. Knowledge of hospital systems would be beneficial, full training will be given to the successful candidate.

You will need to have excellent communication skills with excellent time keeping and ability to work well under pressure.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Main duties of the job

To provide and co-ordinate a comprehensive administrative support to the Psychology Services within the Adult Mental Health Directorate.

Duties will include the typing of correspondence, clinic letters and discharge summaries accurately and within time limits set by departmental standards, thus requiring a degree of keyboard skills, strong communication skills, professionalism, knowledge of secretarial procedures and general administrative duties.

Proven previous administrative or secretarial experience is required.

Working for our organisation

Aneurin Bevan University Health Board (ABUHB) is a multi-award-winning NHS organisation serving the communities of Gwent. With more than 14,000 staff and volunteers, we provide safe, high-quality, and compassionate care across hospitals, GP practices, community services, and mental health settings. As a University Health Board, research, education, and innovation are central to our work, supporting evidence-based practice and continuous improvement.

Our work is guided by the Gwent Strategy 2025–2035, which sets out our long-term ambition to create a fairer and healthier future for our population. We focus on prevention, reducing health inequalities, and working in partnership with local authorities, voluntary organisations, and communities to improve health and wellbeing.

We are committed to creating an inclusive, supportive workplace where people feel valued, respected, and able to develop. Our values of Kindness, Integrity, and Respect shape how we care for patients and how we treat one another.

We offer a wide range of learning and development opportunities, flexible working where possible, and a comprehensive NHS benefits package. Working for ABUHB means being part of an organisation that values its people and offers the chance to build a meaningful and rewarding career while making a real difference to the lives of others.

Detailed job description and main responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or

Person specification

Skills and attributes

• Excellent written and verbal communication skills.
• Excellent organisational abilities. Good time management skills with ability to work under pressure.
• Ability to use initiative and work well under pressure
• WCCIS literate with an understanding of databases.
• Knowledge and understanding of health records functions.
• An understanding of Information Governance guidelines and Mental Health Act 1983

Experience

• Proven administrative/secretarial office based experience, preferably within an NHS or healthcare environment.
• Experience of arranging and servicing meetings, minute taking and information distribution.
• Excellent knowledge and experience of IT and Windows applications
• Previous NHS experience.
• Experience of working within a mental health setting.

Qualifications and Knowledge

• Good standard of general education to GCSE level or equivalent
• Proven knowledge of administrative procedures and systems
• Administration or secretarial qualification or equivalent experience
• RSA II/III typing qualifications or equivalent.

To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa , unless you have permission to work via another route. Non UK / RoI candidates wishing to apply should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK . If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Name Susan Howell Job title Service Improvement Manager Email address [e-mail] Telephone number 07481021274 Additional information

Please contact me for discussion and further details for the role.